Project Coordinator-Hyatt Regency Bellevue

Encore is a global leader in event production and technology services dedicated to creating extraordinary experiences at venues around the world. As a trusted partner to event organizers, conference centers, hotels, and entertainment venues, Encore delivers cutting-edge solutions, expert technical support, and outstanding customer service. The company operates extensively across the live events sector, specializing in audio-visual production, event management, and technical expertise that brings ideas to life and surpasses client expectations. Encore fosters a supportive and inclusive workplace environment, championing diversity and respect for all employees and clients, while maintaining high standards of safety and professionalism in every event they execute.

The position of Project Coordinator, Venues at Encore is a pivotal role designed to ensure the flawless planning and successful execution of events, whether small-scale or large, within the company's venue operations. This role reports to a designated Venue Operations leader and requires a dynamic individual capable of coordinating multiple moving parts of event logistics, production schedules, and client communications. As a Project Coordinator, Venues, you will collaborate closely with sales and operations teams to achieve profitable and smooth event outcomes by following Encore’s established Production Process and Technical Standards.

Your responsibilities will encompass preparing and distributing production and labor schedules, managing sub-rental requirements, outlining project scopes, and ensuring every crewmember and vendor understands their roles and timelines. You will serve as the client’s primary contact during the event planning phase, addressing inquiries and resolving concerns to uphold Encore’s customer service excellence. On the day of the events, you will transfer plans effectively to on-site teams, communicate any changes promptly, and assist crew members with equipment operation when qualified.

Beyond event management, you will participate in administrative tasks such as reviewing timesheets, processing invoices, and supporting post-event reporting. The role also includes mentoring team members to cultivate local expertise and improve operational training. This position demands strong technical acuity, exceptional communication skills, and the ability to perform well under pressure while multitasking effectively.

Encore offers competitive compensation for this hourly position, ranging from $29.77 to $38.70 per hour, depending on location, experience, and expertise. Additional compensation opportunities may include overtime pay, bonuses, or incentives. The company commits to comprehensive benefits for employees globally, promoting a positive work-life balance and professional growth. Working conditions vary between hotel and office environments with exposure to both indoor and outdoor settings, occasional lifting, and navigating equipment and technical setups, which require physical stamina and adherence to safety protocols. Flexible working hours including evenings, weekends, and holidays may be necessary to meet event demands.

Joining Encore as a Project Coordinator, Venues means being part of a passionate team delivering world-class service, acting with ownership, safety consciousness, and a commitment to doing the right thing. You will contribute to creating remarkable events that leave lasting impressions and grow your career in the vibrant field of event technology and production.