Project Coordinator - Hyatt Regency Atlanta

Encore is a global leader in event technology and production services, known for delivering unparalleled event experiences through innovative solutions and expert execution. As a company deeply embedded in the hospitality and event management industry, Encore partners with venues such as hotels, convention centers, and other large-scale meeting spaces to provide comprehensive event production support. Their extensive portfolio includes corporate events, conventions, meetings, and intimate gatherings, all managed with a focus on quality and client satisfaction. With a culture centered on inclusivity, belonging, and excellence, Encore invests heavily in its workforce, offering continuous training, career development opportunities, and a dynamic work environment. The company prides itself on maintaining high standards of operational excellence while fostering a collaborative and supportive team atmosphere.

The Project Coordinator, Venues at Encore plays a critical role in ensuring the seamless planning and successful execution of small to medium-sized events or components of larger productions. This position acts as the vital link between sales teams, operations staff, and technical crews to coordinate client needs, production logistics, and on-site execution. Reporting to a designated Venue Operations lead, the Project Coordinator leverages technical expertise and strong communication skills to maintain organized production schedules, manage vendor relationships, and oversee labor deployment. This role requires a proactive approach to problem-solving, attention to detail, and the ability to anticipate client concerns before they arise. The coordinator also champions team development by mentoring newer staff and collaboratively identifying training opportunities to elevate the local knowledge base.

Core responsibilities include preparing detailed production and labor schedules, managing technical equipment and sub-rental requirements, and ensuring client specifications are met through careful review of sales documentation. During event execution, the coordinator communicates critical updates, coordinates on-site adjustments, and operates equipment when qualified to ensure flawless delivery. Post-event duties include managing timesheets, invoice processing, and analyzing event labor costs through Encore’s proprietary tools. The physical demands of the role involve frequent standing, walking, and manual handling of equipment, reinforcing the need for a candidate with strong operational and logistical capabilities.

The employment for this position is hourly, with pay ranging from $22.90 to $29.77 depending on qualifications, experience, and location factors. Additionally, Encore offers a comprehensive benefits package, emphasizing employee wellness and work-life balance. Prospective employees are encouraged to align with Encore’s core competencies including delivering world-class service, maintaining integrity, driving results, and valuing people through effective communication and teamwork. This role is ideal for those with a background in event technology or broadcast industries and who thrive in fast-paced, dynamic environments requiring multi-tasking and client-focused problem-solving.