Project Coordinator, Audio Visual - Anaheim Marriott

Encore is a leading company specializing in providing comprehensive event technology and production services primarily within hotel and convention center environments. With a commitment to delivering world-class service and creating memorable event experiences, Encore partners with clients to ensure that every aspect of event technology—from audiovisual setups to technical support—is handled with precision and professionalism. The company is known for its dedication to operational excellence, safety, and client satisfaction, making it a trusted name in the events industry across various regions and markets. Encore fosters a culture of inclusivity and values the unique strengths and differences of each team member, promoting a workplace built on trust, communication, and collaboration. Working with Encore means being part of a dynamic team focused on innovation, growth, and delivering best-in-class event execution consistently.

The role of the Project Coordinator, Venues, is a critical position within Encore’s operations, responsible for the meticulous planning and successful execution of small events or segments of larger events. The position requires close collaboration with sales and operations teams to align event execution plans with client expectations and company standards. Reporting to a designated Venue Operations Lead, the Project Coordinator plays a key role in coordinating production schedules, labor assignments, equipment and sub-rental needs, and communication with various stakeholders including crew members, vendors, clients, and venue personnel. This role demands a high level of technical expertise in event technology, strong organizational skills, and the ability to manage multiple priorities in fast-paced environments.

As a Project Coordinator, Venues, the individual will be deeply involved in client interactions, attending meetings to understand and anticipate client needs, maintaining organized show files, and promptly addressing client concerns to ensure smooth event execution. The position also involves participating in the review of sales documents to verify that technical requirements are met and that event plans comply with both client expectations and Encore’s technical standards.

On event days, the Project Coordinator is responsible for communicating real-time updates and changes to the event execution plan, coordinating billing, and managing production schedules to guarantee profitable outcomes and client satisfaction. This includes direct involvement with crew leads to ensure all event aspects are aligned and functioning efficiently. Additionally, the role may require hands-on support in operating equipment and mentoring fellow Encore team members to enhance technical knowledge and execution best practices.

Beyond event planning and execution, the Project Coordinator assists with administrative duties such as processing post-event documentation, reviewing timesheets, managing invoices, and contributing to post-show reporting efforts. The role also supports identifying and delivering training opportunities to develop the skills of the onsite and regional workforce.

This full-time position offers an hourly pay range of $25.19 to $32.75, with final compensation determined by factors including location, experience, travel requirements, and skills. Encore also emphasizes providing competitive benefits and fostering an inclusive and supportive work culture. The work environment varies between office settings and hotel or convention center venues, often involving irregular hours including evenings, weekends, holidays, and on-call status. Physical demands include a range of activities such as sitting, standing, walking, lifting, and operating equipment, reflecting the active and hands-on nature of the role.

Overall, the Project Coordinator, Venues, is an essential team member who contributes to Encore’s mission to deliver outstanding event technology services while maintaining operational excellence and client satisfaction.