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Programs and Events Coordinator
Job Overview
Employment Type
Hourly
Compensation
Hourly
Exact $30.00
Work Schedule
Flexible
Weekend Shifts
Benefits
flexible schedule
remote work
overtime pay
Paid Time Off
Travel reimbursement
Professional development opportunities
Supportive team environment
Job Description
The American String Teachers Association (ASTA) is a well-established nonprofit organization dedicated to supporting string music educators and advancing string education across the United States. Founded with a focus on enhancing the professional development of string teachers and ensuring high-quality music instruction, ASTA orchestrates a wide range of programs and events throughout the year, including conferences, festivals, summits, and webinars. These events are designed to foster community, innovation, and educational excellence within the string teaching profession.
ASTA is currently seeking a diligent and resourceful Programs Coordinator to join their team in a remote, hourly, non-exempt position. This position report... Show More
ASTA is currently seeking a diligent and resourceful Programs Coordinator to join their team in a remote, hourly, non-exempt position. This position report... Show More
Job Requirements
- 2+ years of experience in event production or program coordination
- proven experience managing AV and equipment logistics
- ability to communicate effectively both written and verbally
- ability to manage multiple projects simultaneously
- access to reliable home office setup with high-speed internet
- ability to travel to in-person events typically once a year
- availability for flexible scheduling including longer days and weekends during peak periods
- ability to lift or supervise lifting of equipment on site
- US-based remote worker
Job Qualifications
- 2+ years of experience with large scale events in event production, program coordination, or conference logistics
- demonstrated experience with conference AV/equipment logistics and vendor coordination
- strong project and time management skills
- ability to prioritize and triage during live events
- comfortable with virtual event platforms such as Zoom and basic AV technology
- excellent written and verbal communication skills
- association or nonprofit experience preferred
- experience in music industry or music education preferred
Job Duties
- Manage relationships with external service vendors including exhibit hall decorator, Soundwaves, and photography vendors
- Coordinate timelines, deliverables, and on-site needs for event production
- Serve as Exhibit Hall Manager for the National Conference, overseeing operations, opening and closing procedures, venue coordination, and troubleshooting
- Coordinate shipping and freight logistics for staff materials and exhibitor deliveries
- Manage equipment logistics and inventory for conference sessions, masterclasses, and the National Orchestra Festival including audio/visual, staging, chairs, stands, microphones, instrument storage, and rentals
- Coordinate with hotels, AV vendors, venue staff, vendors, and stage managers to schedule load-in/load-out and ensure smooth session transitions
- Facilitate and supervise onsite setup and troubleshooting for sessions, rehearsals, and performances
- Maintain and update equipment checklists, run sheets, and floor plans, and manage emergency equipment spares
- Serve as primary onsite logistics contact for Conference and Festival staff
- Manage Calls for Proposals for Virtual String Teachers Summit including intake, review, communication, and scheduling
- Coordinate presenter communications including orientation, logistics, materials collection, and tech checks
- Maintain program calendars, session databases, and post-event evaluation summaries for virtual events
- Coordinate virtual event platforms, recording, and AV needs
- Provide basic content support including uploading session materials to LMS/website and ensuring recordings processing and accessibility
- Support planning and producing webinars including scheduling, registration, hosting/moderating, live tech support, and post-event recording distribution
- Coordinate national committees application processes, reviews, and notifications
- Assist as Staff Liaison for national committees
- Manage weekly job board activities
- Carry out annual projects such as website updates, database deduplication, and member data verification
- Provide flexible, team-oriented support across programs and events as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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