Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $26.25 - $33.69
Benefits
None
Job Description
The City of Stockton, California, is currently seeking a dedicated and detail-oriented Part-Time Office Specialist to join its Community Services Department. The Community Services Department is responsible for providing a wide array of recreation and library programs, facilities, and services that enhance the quality of life for the residents of Stockton. As a vibrant and growing city, Stockton is committed to delivering top-tier public services through innovative programs and a workforce that is passionate about community engagement and operational excellence.
This position is classified as part-time, offering approximately 19.5 hours per week, with an hourly salary range of $26.25 to $33.69. The role is non-exempt under the Fair Labor Standards Act (FLSA), meaning it is eligible for overtime pay. As a part-time, at-will position, employees have the flexibility to balance work commitments with other personal or professional responsibilities. The selected individual will be expected to work no more than 960 hours per fiscal year, ensuring a manageable workload and schedule.
The Office Specialist plays an essential role in supporting the Community Services Department by providing a variety of administrative functions that are crucial to smooth daily operations. This role involves handling complex administrative support tasks, including processing invoices from vendors, service providers, utility companies, and performers to ensure timely payments. Additionally, the Office Specialist assists with payroll processing for department employees, requiring experience with financial ERP (Enterprise Resource Planning) systems or related payroll environments.
Other responsibilities include maintaining effective office routines such as typing, proofreading, record-keeping, mail distribution, scheduling meetings, preparing agendas and summaries, and entering and retrieving data from computer systems. The position demands accuracy, timeliness, and attention to detail, especially in carrying out arithmetic calculations and compiling reports. This role also sometimes encompasses receptionist duties and coordinating research efforts to support departmental projects.
Candidates suited for this position are those with strong organizational and communication skills, capable of working independently using sound judgment within established guidelines. Experience with office software such as Microsoft Word, Excel, PowerPoint, Outlook, and Publisher at an intermediate proficiency level is beneficial for efficient task management. Furthermore, the position requires the ability to meet critical deadlines while managing multiple assignments effectively.
Applicants must have a valid typing certificate demonstrating at least 50 net words per minute, obtained within two years, highlighting the importance of typing proficiency in this role. The City of Stockton encourages candidates who are committed to professional growth to enroll in the City’s Office Support Certificate Program, which must be completed within three years of hire as a condition of continued employment.
While this position does not offer direct benefits, it presents a unique opportunity to contribute to a progressive municipal government focused on community enrichment and service excellence. The City of Stockton values employees who are adaptable, community-minded, and willing to support disaster service operations as required by California Government Code. This position involves a background investigation including fingerprinting to ensure a safe and trustworthy work environment.
Working for the City of Stockton as an Office Specialist offers the chance to engage with diverse community programs and be part of a supportive team that values accuracy, professionalism, and public service. This is an excellent role for individuals seeking part-time employment with meaningful, impactful responsibilities in a dynamic local government setting. Prospective applicants should be prepared to complete all application materials fully and submit required typing documentation by the specified deadline to be considered for this opportunity.
This position is classified as part-time, offering approximately 19.5 hours per week, with an hourly salary range of $26.25 to $33.69. The role is non-exempt under the Fair Labor Standards Act (FLSA), meaning it is eligible for overtime pay. As a part-time, at-will position, employees have the flexibility to balance work commitments with other personal or professional responsibilities. The selected individual will be expected to work no more than 960 hours per fiscal year, ensuring a manageable workload and schedule.
The Office Specialist plays an essential role in supporting the Community Services Department by providing a variety of administrative functions that are crucial to smooth daily operations. This role involves handling complex administrative support tasks, including processing invoices from vendors, service providers, utility companies, and performers to ensure timely payments. Additionally, the Office Specialist assists with payroll processing for department employees, requiring experience with financial ERP (Enterprise Resource Planning) systems or related payroll environments.
Other responsibilities include maintaining effective office routines such as typing, proofreading, record-keeping, mail distribution, scheduling meetings, preparing agendas and summaries, and entering and retrieving data from computer systems. The position demands accuracy, timeliness, and attention to detail, especially in carrying out arithmetic calculations and compiling reports. This role also sometimes encompasses receptionist duties and coordinating research efforts to support departmental projects.
Candidates suited for this position are those with strong organizational and communication skills, capable of working independently using sound judgment within established guidelines. Experience with office software such as Microsoft Word, Excel, PowerPoint, Outlook, and Publisher at an intermediate proficiency level is beneficial for efficient task management. Furthermore, the position requires the ability to meet critical deadlines while managing multiple assignments effectively.
Applicants must have a valid typing certificate demonstrating at least 50 net words per minute, obtained within two years, highlighting the importance of typing proficiency in this role. The City of Stockton encourages candidates who are committed to professional growth to enroll in the City’s Office Support Certificate Program, which must be completed within three years of hire as a condition of continued employment.
While this position does not offer direct benefits, it presents a unique opportunity to contribute to a progressive municipal government focused on community enrichment and service excellence. The City of Stockton values employees who are adaptable, community-minded, and willing to support disaster service operations as required by California Government Code. This position involves a background investigation including fingerprinting to ensure a safe and trustworthy work environment.
Working for the City of Stockton as an Office Specialist offers the chance to engage with diverse community programs and be part of a supportive team that values accuracy, professionalism, and public service. This is an excellent role for individuals seeking part-time employment with meaningful, impactful responsibilities in a dynamic local government setting. Prospective applicants should be prepared to complete all application materials fully and submit required typing documentation by the specified deadline to be considered for this opportunity.
Job Requirements
- Valid typing certificate demonstrating 50 net words per minute submitted by deadline
- Graduation from high school or GED certificate
- Minimum three years clerical or office administrative experience
- Ability to lift materials weighing up to 30 pounds
- Frequent repetitive motion from data entry tasks
- Ability to work evenings and weekends as needed
- Successful completion of background investigation including fingerprinting
- Possession of valid California Class C Driver’s license or ability to obtain prior to appointment
- Enrollment in Office Support Certificate Program within three years of hire
- Accurate typing at 80 words per minute for dictation and transcription
Job Qualifications
- Graduation from high school or possession of GED certificate
- Three years of general clerical or office administrative experience equivalent to City’s Office Assistant II
- Valid typing certificate with minimum 50 net words per minute obtained within two years
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher
- Ability to perform arithmetic calculations accurately
- Skill in organizing, researching, and maintaining office records
- Reliable interpersonal and communication skills
Job Duties
- Process regular invoices from service providers, utility companies, performers, and vendors for payment
- Assist with payroll processing for the Department's employees
- Perform receptionist duties including answering phones and greeting visitors
- Type, proofread, and prepare correspondence and reports
- Maintain records and manage filing systems
- Schedule meetings and prepare meeting agendas and summaries
- Order office supplies and manage inventory
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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