PROGRAM SPECIALIST - OFFICE ASSISTANT I (PART TIME)

Stockton, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Hourly

Compensation

Hourly

Exact $20.70

Work Schedule

Flexible

Weekend Shifts

Benefits

Part-time schedule

Hourly wage up to $20.70

Paid training

Career advancement opportunities

Flexible work hours

Interaction with the public

Experience in animal services

Job Description

The City of Stockton is a vibrant and diverse municipality located in California, known for its commitment to providing excellent public services to its residents and maintaining a safe and welcoming community environment. The city operates various departments and divisions dedicated to enhancing the quality of life for all citizens. Among these divisions is the Animal Services Division, part of the Stockton Police Department, which focuses on animal welfare, public safety, and community engagement related to animals. The Animal Services Division is tasked with managing animal control, fostering responsible pet ownership, facilitating animal adoptions, and ensuring compliance with city and state regulations regarding animal care. The division plays a crucial role in strengthening the bond between the community and its animal population while promoting humane treatment and responsible ownership.

The City of Stockton is currently offering part-time opportunities for Program Specialist - Office Assistant I positions within the Animal Services Division. These roles are designed to support the administrative and operational needs of the division, providing an essential link between the public and animal services staff. The positions come with an hourly salary of up to $20.70 and are non-exempt under the Fair Labor Standards Act (FLSA). Employment in this role is part-time, capped at a maximum of 1000 hours annually per fiscal year, making it an ideal opportunity for individuals seeking flexible hours or supplementary employment. Candidates in these roles will be expected to perform a range of office support duties that contribute to the efficient functioning of the Animal Services Division.

As a Program Specialist - Office Assistant I, you will be involved in a variety of tasks ranging from routine to complex administrative activities. Your responsibilities will include performing receptionist duties, typing and proofreading documents, managing record keeping, distributing and opening mail, scheduling meetings, and preparing meeting agendas and summaries. You will also be expected to enter and retrieve information from diverse computer databases, conduct research, compile reports requiring arithmetical calculations, and help manage office supplies and invoice processing. The complexity and scope of your assignments are designed to increase as you gain experience and progress through the levels within the office assistant series.

This entry-level position emphasizes the mastery of fundamental office skills and public-facing interactions, an essential component given the community-oriented nature of the Animal Services Division. Experience with animals and specifically with animal adoption is highly valued, as these roles often interact with the public who are interested in adopting or need assistance related to animal services. The ideal candidate is someone who is proficient with office technology, possesses strong organizational skills, communicates effectively, and is capable of exercising sound independent judgment within established guidelines. Furthermore, this position offers a pathway for career growth within the City's administrative support framework, with opportunities to advance to higher classifications based on demonstrated proficiency and completion of required programs.

Job Requirements

Graduation from high school or possession of a GED certificate
Must possess a valid typing certificate (two years old or less) demonstrating at least 40 net words per minute
Willingness to work part-time up to 1000 hours per fiscal year
Ability to lift materials up to 30 pounds
Frequent operation of data entry devices involving repetitive motion
Occasional standing, bending or squatting
Skill in taking dictation at 80 words per minute and transcribing accurately
Some positions may require a valid California driver’s license
Availability for evening and weekend work
Enrollment in the City’s Office Support Certificate Program with completion required for advancement
Ability to interpret and apply city and departmental policies
Strong basic office skills and public contact experience
Experience with animals and animal adoption is highly desired

Job Qualifications

Graduation from high school or GED certificate
Valid typing certificate of at least 40 net words per minute obtained within the last two years
Ability to type correspondence and documents accurately
Proficiency in using personal computers and standard office equipment
Strong organizational and record-keeping skills
Ability to perform arithmetic calculations including percentages and decimals
Effective communication skills including correct English usage, spelling, grammar, and punctuation
Knowledge of business letter writing and standard formats
Familiarity with office practices, procedures, and policies
Ability to work independently within established guidelines
Competence in scheduling and coordinating meetings
Skill in researching and compiling reports
Ability to maintain effective working relationships with internal and external contacts

Job Duties

Operate personal computer and standard office equipment
Receive and screen visitors and telephone calls, take messages, handle or refer callers and visitors
Provide information to customers using judgment and interpret city or department policies
Type correspondence, reports, forms and specialized documents from drafts or instructions
Enter and retrieve data using computer programs
Initiate routine correspondence for management signature
Review materials for accuracy, completeness and proper format
Handle routine office tasks such as mail processing, ordering supplies, arranging repairs, and maintaining reference materials
Schedule meetings, prepare agendas, notify participants, reserve facilities, and arrange travel
Research, compile, and update reports including arithmetic calculations
Establish and maintain records, process forms and compile information
May assign and review work on projects and instruct staff in procedures
Other duties as assigned