Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Tuition Assistance
Flexible work schedule
Job Description
Florida International University (FIU) is a prestigious public research institution located in Miami, Florida, renowned for its commitment to driving talent and innovation both locally and globally. As an R1 research university, FIU boasts very high research activity and a strong dedication to social mobility, fostering an inclusive environment that supports learner success in a diverse and dynamic global city. With two campuses and multiple centers, FIU serves a broad and diverse student population exceeding 56,000 learners and maintains a vast alumni network of 290,000 Panther alumni. The university is highly ranked nationally, with U.S. News and World Report recognizing numerous FIU programs among the best in the country, including its international business program ranked at number 2. Additionally, Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good, reflecting its impact on society through education and research.
The Herbert Wertheim College of Medicine at FIU is currently seeking a dedicated and experienced Program Manager for Graduate Medical Education (GME) to join the professional team based at Baptist Hospital Miami. This position plays a pivotal role in managing the day-to-day operations of multiple residency programs or one large program by overseeing all non-clinical aspects such as program administration, finance, recruitment, trainee credentialing, and supervising program staff. The Program Manager works closely with the Program Director to ensure compliance with the Accreditation Council for Graduate Medical Education (ACGME) standards, providing expert guidance and interpretation of specialty requirements to maintain program accreditation.
This role involves collaborating with the Program Director to develop and manage the residency program budget, including reconciling monthly expenses, tracking accruals, and handling reimbursements for employees and faculty. The Program Manager builds and implements systems for financial data analysis and provides actionable recommendations based on these findings. Responsible for coordinating the annual recruitment process, the manager ensures the smooth execution of applicant filtering, interview scheduling, and rank-order meetings.
In managing accreditation site visits, this position requires verification of all necessary documentation, submission of forms, active participation during site visits, and handling action plans in response to any citations. The Program Manager also plays a critical role in evaluating trainees by providing comprehensive and objective reviews based on multiple data sources to support trainee development. Additionally, this position involves creating reports on trainee milestones and duty hours, analyzing and presenting data to program leadership, and suggesting improvements that, upon approval, are implemented to enhance program quality.
Attention to detail in maintaining accurate trainee schedules and records concerning rotations, procedure logs, evaluations, duty hours, and leave is essential to ensure compliance and accurate reporting through residency management software. The Program Manager supports retention strategies for post-residency employment opportunities and manages relations with teaching faculty, attending physicians, trainees, medical students, and various institutional and regulatory offices at multiple levels.
Furthermore, the role includes direct supervision and mentorship of program assistants and administrators, fostering employee development and assisting in goal setting. This position may include other related duties as assigned, ensuring flexibility and responsiveness to institutional needs. Overall, the Program Manager GME is a crucial role that combines administrative leadership, financial oversight, regulatory compliance, recruitment, and staff development to support the success and quality of FIU's residency programs at Baptist Hospital Miami.
The Herbert Wertheim College of Medicine at FIU is currently seeking a dedicated and experienced Program Manager for Graduate Medical Education (GME) to join the professional team based at Baptist Hospital Miami. This position plays a pivotal role in managing the day-to-day operations of multiple residency programs or one large program by overseeing all non-clinical aspects such as program administration, finance, recruitment, trainee credentialing, and supervising program staff. The Program Manager works closely with the Program Director to ensure compliance with the Accreditation Council for Graduate Medical Education (ACGME) standards, providing expert guidance and interpretation of specialty requirements to maintain program accreditation.
This role involves collaborating with the Program Director to develop and manage the residency program budget, including reconciling monthly expenses, tracking accruals, and handling reimbursements for employees and faculty. The Program Manager builds and implements systems for financial data analysis and provides actionable recommendations based on these findings. Responsible for coordinating the annual recruitment process, the manager ensures the smooth execution of applicant filtering, interview scheduling, and rank-order meetings.
In managing accreditation site visits, this position requires verification of all necessary documentation, submission of forms, active participation during site visits, and handling action plans in response to any citations. The Program Manager also plays a critical role in evaluating trainees by providing comprehensive and objective reviews based on multiple data sources to support trainee development. Additionally, this position involves creating reports on trainee milestones and duty hours, analyzing and presenting data to program leadership, and suggesting improvements that, upon approval, are implemented to enhance program quality.
Attention to detail in maintaining accurate trainee schedules and records concerning rotations, procedure logs, evaluations, duty hours, and leave is essential to ensure compliance and accurate reporting through residency management software. The Program Manager supports retention strategies for post-residency employment opportunities and manages relations with teaching faculty, attending physicians, trainees, medical students, and various institutional and regulatory offices at multiple levels.
Furthermore, the role includes direct supervision and mentorship of program assistants and administrators, fostering employee development and assisting in goal setting. This position may include other related duties as assigned, ensuring flexibility and responsiveness to institutional needs. Overall, the Program Manager GME is a crucial role that combines administrative leadership, financial oversight, regulatory compliance, recruitment, and staff development to support the success and quality of FIU's residency programs at Baptist Hospital Miami.
Job Requirements
- Bachelor's degree in an appropriate specialization
- Four years of related experience, or Master's degree in an appropriate specialization and two years related experience
- Strong communication skills
- Ability to work collaboratively in a team environment
- Detail-oriented with excellent organizational skills
- Experience with budget management and financial reconciliation
- Knowledge of ACGME requirements and graduate medical education processes
- Ability to manage multiple tasks and priorities
- Proficiency with relevant software tools
- Commitment to confidentiality and professionalism
Job Qualifications
- Bachelor's degree in an appropriate specialization
- Four years of related experience
- Master's degree in an appropriate specialization
- Two years of related experience
- Experience in program management in graduate medical education or a similar field
- Knowledge of accreditation standards and procedures
- Strong financial management skills
- Excellent organizational and communication abilities
- Experience supervising staff and managing team workflows
- Ability to analyze data and generate reports
- Proficiency with residency management software and information systems
Job Duties
- Manages the day-to-day operations of multiple programs or a single large program including all non-clinical functions such as program administration, finance, recruitment, trainee credentialing and supervision of program staff
- In collaboration with the Program Director, ensures the program remains in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements
- Advises program leadership with the interpretation of specialty requirements
- Works with the Program Director to create annual residency program budget
- Reconciles monthly expenses, tracks accruals and employee and faculty reimbursements
- Creates systems for analyzing financial data and makes recommendations based on results
- Oversees the annual recruitment process of the trainees including implementation and management of PD-directed applicant filtering, interview scheduling, interview day(s) and rank-order meeting
- Manages accreditation site visits including verifying required documents, submission of all forms and active participation in day-of site visits
- Manages action plans in response to any citations
- Plays a crucial role in the evaluation process of trainees by providing an objective and comprehensive review of each trainee's performance based on multiple sources of data
- In collaboration with the Program Director, develops new procedures in response to new or revised policies/requirements issued by governing or accrediting agencies
- Develops and creates trainee and program reports for areas including milestones and duty hours
- Analyzes and presents findings to Program leadership
- Makes suggestions for improvement, and upon approval from the Program Director, implements those changes
- Ensures the program maintains accurate records of the trainee schedule and experience including rotations, procedure logs, evaluations, duty hours, leave and paid time off to ensure accurate reporting through the residency management software and Intern and Resident Information System (IRIS)
- Works closely with the Program Director to identify viable candidates and executes retention strategies for post-residency employment opportunities
- Manages internal and external program relations between teaching faculty, attending physicians, medical trainees, medical students and institutional and regulatory administrative offices at the local, regional and national level
- Provides direct supervision of program assistants and administrators including providing mentorship, employee development, and goal setting
- Performs other related duties as required or directed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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