Program Facility Coordinator - Marketing / Athletics / Community Events-Part-Time
Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Exact $20.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Part-time schedule
competitive pay
Community Involvement Opportunities
Professional Development
supportive work environment
Opportunity to work with diverse groups
Engaging team culture
Job Description
Fort Wayne Parks and Recreation is a key department dedicated to enhancing the quality of life for residents through well-maintained parks, athletic facilities, and engaging community events. This organization plays a vital role in crafting experiences that bring people together, promoting health, wellness, and community spirit across the city. By offering diverse programs and maintaining quality spaces, Fort Wayne Parks and Recreation ensures an active, connected, and welcoming environment for families, individuals, and groups of all ages. The department supports sports leagues, tournaments, festivals, and outreach programs designed to foster social interaction and community involvement.
The role of the Program Facility Coordinator is a dynamic, part-time position that focuses on the seamless coordination of athletic facilities, community events, marketing efforts, and sponsorships within the parks system. This position requires an organized, creative, and relationship-oriented individual with a passion for event management, sports, marketing, and customer service. Working typically between 21 and 29 hours per week on a varied schedule that may include evenings, weekends, and holidays, the coordinator is responsible for scheduling fields, courts, and event spaces for various leagues, organizations, and community activities. The hourly pay is $20.00, reflecting the need for a skilled professional who can manage multiple tasks efficiently.
The Program Facility Coordinator works closely with leagues, event organizers, community partners, and the public to provide excellent customer service and ensure positive experiences in Fort Wayne's parks. Key responsibilities include handling rental inquiries, coordinating sponsorship and marketing initiatives, monitoring facility conditions, and supporting special events and outreach projects. The role demands excellent communication capabilities, strong organizational skills, and a proactive attitude toward fostering community partnerships.
Applicants with a background in recreation, sports management, marketing, or communications are especially suited for this role. Preferences include relevant experience and knowledge of scheduling systems like Rec-Trac, alongside proficiency with Microsoft Office tools. The role is important for maintaining the department's commitment to quality programs and facilities, making it an excellent opportunity for those passionate about community engagement and athletics management.
The role of the Program Facility Coordinator is a dynamic, part-time position that focuses on the seamless coordination of athletic facilities, community events, marketing efforts, and sponsorships within the parks system. This position requires an organized, creative, and relationship-oriented individual with a passion for event management, sports, marketing, and customer service. Working typically between 21 and 29 hours per week on a varied schedule that may include evenings, weekends, and holidays, the coordinator is responsible for scheduling fields, courts, and event spaces for various leagues, organizations, and community activities. The hourly pay is $20.00, reflecting the need for a skilled professional who can manage multiple tasks efficiently.
The Program Facility Coordinator works closely with leagues, event organizers, community partners, and the public to provide excellent customer service and ensure positive experiences in Fort Wayne's parks. Key responsibilities include handling rental inquiries, coordinating sponsorship and marketing initiatives, monitoring facility conditions, and supporting special events and outreach projects. The role demands excellent communication capabilities, strong organizational skills, and a proactive attitude toward fostering community partnerships.
Applicants with a background in recreation, sports management, marketing, or communications are especially suited for this role. Preferences include relevant experience and knowledge of scheduling systems like Rec-Trac, alongside proficiency with Microsoft Office tools. The role is important for maintaining the department's commitment to quality programs and facilities, making it an excellent opportunity for those passionate about community engagement and athletics management.
Job Requirements
- Bachelor's degree in recreation, marketing, communications, sports management, or a related field preferred
- At least one year of related experience and/or training preferred
- Equivalent combinations of education, training, and experience may be considered
- Experience with athletics, community events, customer service, facility scheduling, sponsorships, marketing, sales, or public-facing programs is helpful
- Knowledge of marketing practices, sponsorship support, and community partnership development
- Ability to coordinate multiple schedules, facilities, events, and requests at one time
- Strong organization skills with the ability to manage details, follow up, and keep projects moving
- Proficiency with Microsoft Office, including Word and Excel
- Experience with Rec-Trac or a similar facility-scheduling system preferred
- Strong written and verbal communication skills with staff, volunteers, participants, organizations, and the public
- Valid Indiana driver's license required if operating a City vehicle
Job Qualifications
- Bachelor's degree in recreation, marketing, communications, sports management, or a related field preferred
- At least one year of related experience and/or training preferred
- Equivalent combinations of education, training, and experience may be considered
- Experience with athletics, community events, customer service, facility scheduling, sponsorships, marketing, sales, or public-facing programs is helpful
- Knowledge of marketing practices, sponsorship support, and community partnership development
- Strong organization skills with the ability to manage details, follow up, and keep projects moving
- Proficiency with Microsoft Office, including Word and Excel
- Experience with Rec-Trac or a similar facility-scheduling system preferred
- Strong written and verbal communication skills with staff, volunteers, participants, organizations, and the public
- Valid Indiana driver's license required if operating a City vehicle
Job Duties
- Schedule athletic fields, courts, park facilities, and event spaces for leagues, schools, tournaments, practices, fundraisers, community events, and outside organizations
- Provide high-quality customer service by responding to rental inquiries, communicating with participants and organizers, resolving concerns, and supporting a positive experience for the public
- Assist with sponsorships, grants, marketing needs, community partnerships, promotional priorities, and post-event follow-up with sponsors and partners
- Conduct site visits, monitor facility needs, identify concerns, and communicate maintenance or set-up requests to the appropriate teams
- Support Parks and Recreation special events, community outreach, department projects, and day-to-day operational needs as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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