Program Coordinator(FT)

Santa Clara, CA, USA|

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $26.46 - $37.32

Benefits

Medical insurance

Dental Insurance

Vision Insurance

HSA options

FSA options

Life insurance

Disability Coverage

Voluntary Accident Insurance

critical illness insurance

Identity and Fraud Protection

Pet insurance

401(k) with Company Match

Referral Bonus Program

Paid Time Off

Paid holidays

Bereavement leave

Employee assistance program

Safe and clean work environment

Birthday celebration

Service tenure awards

Monthly employee engagement activities

Career advancement opportunities

Tuition Reimbursement Program

Job Description

The Forum is a distinguished senior living community committed to providing enriching and compassionate care to our residents. As a hospitality-focused establishment, The Forum offers a dynamic and supportive environment where senior engagement and wellness are the utmost priorities. Dedicated to enhancing the quality of life for older adults, The Forum combines innovative programming with personalized attention to create a welcoming atmosphere that promotes social, emotional, physical, spiritual, and intellectual growth. Here, employees are not just staff but valued members of a mission-driven workplace where their contributions make a meaningful difference in residents' lives. \n\nWe are currently seeking a dedicated Program Coordinator to join our team and help us continue our tradition of excellence. The Program Coordinator plays an essential role in supporting the Programs Director by planning, coordinating, and directing a diverse range of activities that cater to the comprehensive needs of our residents. This position is more than just a job; it is an opportunity to engage deeply with the lives of some of the wisest and most experienced individuals, fostering a sense of community and belonging. The hourly wage for this role ranges from $26.46 to $37.32, reflecting the value we place on the skills and commitment required.\n\nThe role demands a passion for hospitality and senior care, with the Program Coordinator responsible for organizing a wide array of programs including discussion groups, cultural events, religious services, educational workshops, active aging initiatives, and special celebrations. This position requires strong interpersonal skills to build and nurture relationships with residents, volunteers, community resources, and performers who enrich our programming. Responsibilities extend to managing policies and procedures that align with property and company guidelines, ensuring that all events run smoothly with appropriate use of audiovisual equipment and timely coordination of logistics. The Program Coordinator also handles budget guidelines and maintains confidentiality regarding resident information. Computer proficiency, including use of Microsoft Office and specialized applications, is essential.\n\nWorking at The Forum means being part of a team dedicated to hospitality, wellness, and engagement in a warm and supportive setting. We offer an inspiring work environment where your impact truly matters, career advancement opportunities, and comprehensive benefits that support both you and your family. If you are enthusiastic and compassionate with a drive to contribute significantly to senior living, this role is the perfect fit for you.

Job Requirements

AA degree in related field or two years or more work experience in the senior industry or work-related field
Valid driver’s license
Excellent communication skills (verbal and written)
Ability to present in small and large group settings
Proficiency in computer skills, Microsoft Office (Windows, Power Point, Publisher, Outlook, Excel), and LCS applications with the ability to learn new applications
Excellent interpersonal skills
Willingness to work with the elderly

Job Qualifications

AA degree in related field or two years or more work experience in the senior industry or work-related field
Valid driver’s license
Excellent communication skills (verbal and written)
Be able to present in small and large group settings
Proficiency in computer skills, Microsoft Office (Windows, Power Point, Publisher, Outlook, Excel), and LCS applications with the ability to learn new applications
Excellent interpersonal skills
Willingness to work with the elderly

Job Duties

Assist with planning and coordinating activities and events, discussion groups, a variety of individuals groups, cultural activities, religious services, special entertainment, off-property trips, special events, IT support, in-house movies, instructional courses such as arts and crafts, seminars, workshops, presentations
Develop and maintain relationships with lecture volunteers, community resources, performers, etc. who can provide programming to the residents
Encourage residents to participate in activities/events and host special events when needed
Manage policies and procedures for IL recreation services based on residents’ social, psychological, and physical needs according to property and company guidelines
Responsible for submitting work orders to the appropriate departments in a timely manner
Ensure the arrangement of all AV equipment setup and take down for all required events
Will initiate introduction and closing remarks of speakers/entertainers
Obtain and document information concerning vendors for flyers and sign-up sheets, including bios, program information, AV requirements, etc.
Organize and follow-through on all accounting details for events that require payment
Be familiar with budget guidelines within the department
Always maintain and protect the confidentiality of resident information
Organize and arrange all subscriptions set up by the Program Department including purchasing and exchange of tickets, sign-up sheets, advertising, payment arrangements, and accounting procedures
Participate in the planning of any scheduled property event as needed, e.g., Anniversary Celebration, Forum Olympics
Coordinate resident transportation needs through the transportation department in a timely manner
Plan and organize monthly trips for the residents
Serve as escort for residents when needed
Provide programming to promote opportunities for enhanced personal wellness, in accordance with the 8 Dimensions of Wellness
Demonstrate proficiency in computer skills, Microsoft Office (Windows, Power Point, Publisher, Outlook, Excel), and LCS applications with the ability to learn new applications