Program Coordinator, Institute of National Security

The Program Coordinator role is a vital part of the Vanderbilt University Institute of National Security, an esteemed academic institution dedicated to nurturing future national security leaders and fostering innovation within the field. Vanderbilt University itself is a prestigious private research university located in Nashville, Tennessee, known for its commitment to academic excellence, research, and real-world impact. The Institute of National Security specifically serves as a hub for open debate, radical collaboration, and meaningful conversations that address significant national and global security challenges. It provides a trusted environment where leaders, experts, and students can convene and engage with fresh thinking and top student talent.

As a Program Coordinator at the Institute, you will play a key role in supporting the Senior Program Manager of Special Projects by providing comprehensive event coordination and administrative support. This includes managing the lifecycle of events from their initial planning stages through to execution and follow-up. The position demands a high degree of professionalism, confidentiality, and alignment with both Vanderbilt University's policies and the Institute's standards. Beyond event logistics, the Program Coordinator also contributes to marketing and communication initiatives tied to the Institute's programming, helping to enhance visibility and engagement through various channels including website updates, newsletters, and social media.

The role is dynamic and multifaceted, encompassing coordination of a broad array of programs such as conferences, lectures, summits, meetings, and internal convenings. You will collaborate with campus partners, vendors, and service providers to ensure seamless event execution, covering all aspects such as catering, audiovisual needs, room setup, travel arrangements, and more. Additionally, you will be responsible for maintaining accurate records within customer relationship management and project management systems, drafting communication and briefing materials, managing registrations, and overseeing onsite event operations.

As the logistical point of contact for speakers and participants, your ability to communicate clearly and efficiently will be critical. You will also support team efforts by supervising and coordinating student workers and volunteers during events, further ensuring smooth operations. Supporting the Senior Program Manager and Institute leadership with administrative and project tasks is another important aspect of the role.

Overall, this position offers an excellent opportunity to engage closely with the national security community within an academic setting, develop strong project coordination skills, and contribute meaningfully to initiatives that have real-world impact. The role is well-suited for candidates who are detail-oriented, organized, and passionate about public administration and national security. It is an entry-level position that encourages growth, learning, and active participation in a vibrant intellectual community dedicated to shaping future leaders and solutions in the domain of national security.