Program Coordinator, Alumni Communities

The Wisconsin Foundation and Alumni Association (WFAA) is a private nonprofit corporation committed to fostering connections between the University of Wisconsin-Madison and its extensive network of alumni and donors. Established with the mission to inspire individuals and organizations to support the university through philanthropic contributions and active engagement, WFAA serves as a vital link between past, present, and future Badgers. The organization was formed through the merger of the UW Foundation and the Wisconsin Alumni Association in 2014, enabling it to provide more comprehensive services to the Wisconsin community. By facilitating meaningful relationships between campus leaders, faculty, program staff, alumni, and friends of the university, WFAA strengthens the university's impact academically, culturally, and socially.

WFAA operates with a commitment to diversity, inclusion, and respect for the wide range of experiences and perspectives its community members bring. This inclusive culture is reflected in their staffing, programming, and initiatives designed to ensure all constituents feel valued and have opportunities to thrive in their involvement with the university. The foundation embraces the principle that a strong community uplifts the university’s mission and generates sustained private support crucial for advancing UW-Madison's vision.

The Program Coordinator position with WFAA is a dynamic and influential role designed to support alumni engagement efforts domestically and internationally. Reporting to supervisory leadership, the individual will be instrumental in coordinating and implementing varied events and activities aimed at connecting alumni and friends with UW-Madison and with each other. This role involves multiple facets including project coordination for divisionally sponsored events, facilitating communication with alumni volunteer leaders, and serving as a key operational support within the alumni engagement team. The position requires a hybrid work model where the employee works on-site at the Madison, Wisconsin office at least two days per week, emphasizing collaboration and in-person interaction to enhance program outcomes.

Core responsibilities of the Program Coordinator include administering organizational tools and processes such as CRM and event registration platforms to manage data and facilitate seamless program delivery. They will generate reports to guide program improvements, maintain accurate tracking of expenses, and coordinate logistics for meetings and shipments. The coordinator will also engage in program design and evaluation by gathering and analyzing alumni engagement metrics and managing feedback tools to ensure the success and continuous improvement of events.

In the realm of program delivery, the coordinator will lead project teams through the planning and execution cycle for various events while maintaining close communication with local partners for on-site event support. This includes meticulous preparation of event materials and a focus on logistical excellence during event implementation. Building strong constituent relations is another critical area of focus, where the coordinator acts as a resource and liaison for volunteer leaders, promotes ongoing communication strategies to strengthen alumni networks, and maintains collaborative relationships both within the university and the broader community.

WFAA offers a supportive work environment fostering creativity, respect, and professional growth. Employees benefit from competitive salaries and a comprehensive benefits package, including a generous 10% 401(k) contribution after one year of service. Those joining WFAA are not only supporting vital university initiatives but also becoming part of a team dedicated to enhancing the lifelong connection between UW-Madison and its global alumni community.