Program Coordinator

Whittier, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $29.19

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Paid holidays

Employee assistance program

Professional development opportunities

Job Description

The City of El Monte is a vibrant municipal organization committed to providing exceptional recreational services and programs to its diverse community. Known for its dedication to enhancing the quality of life for residents through a broad range of recreational, cultural, and sports activities, the city actively promotes community engagement, wellness, and social connectivity. As a public entity, the City of El Monte values innovation, inclusivity, and professional development, striving to create experiences that cater to people of all ages and backgrounds. It oversees multiple recreational facilities and programs designed to foster healthy lifestyles and bring citizens together in a welcoming and safe environment. The city's recreation department upholds high standards for program management and customer service and continuously seeks to improve its offerings by implementing new ideas and responding to community needs.

The Recreation Coordinator role in the City of El Monte is a dynamic and highly responsible position involving the planning, organization, and coordination of various recreation programs and facilities. This includes programs aimed at seniors, adults, youth, sports leagues, special events, and field trips. The incumbent plays an essential role in facilitating these programs within recreation and sports facilities, ensuring smooth operations and high-quality service delivery. Working under the direction of assigned management personnel, the Recreation Coordinator exercises technical and functional leadership by supervising part-time staff and volunteers, providing orientation, training, and ongoing guidance. The role requires a proactive approach to scheduling, budget monitoring, and resource allocation, including equipment procurement and financial record keeping.

Responsibilities also encompass community outreach, acting as a city representative when addressing patron inquiries, concerns, or feedback related to recreation services. The coordinator oversees program registration, class rosters, facility rental permits, and revenue monitoring to support sound fiscal management. An important component of the position involves conducting surveys and research on innovative programs, performing feasibility studies, and contributing to grant-funded project reporting and reimbursement processes. Facility maintenance and safety enforcement are also part of day-to-day duties, emphasizing a safe, clean environment for all participants.

Success in this role demands exceptional organizational skills, sound judgment, and the ability to work independently while aligning with city policies and procedures. The candidate must be adept at leveraging modern business tools, including software programs for financial and operational tasks. Effective communication, both oral and written, is essential, along with the ability to build positive relationships with staff, vendors, community groups, and the public. The Recreation Coordinator position requires versatility, including working varied hours, such as early mornings, evenings, weekends, and holidays, to accommodate program schedules. This is a full-time position with the City of El Monte and offers an excellent opportunity for professionals passionate about community recreation and public service to contribute meaningfully to the city’s well-being and vibrancy.

Job Requirements

High school diploma or equivalent
Experience in recreation program planning and coordination
Ability to plan, organize, and coordinate staff and programs
Experience supervising staff and volunteers
Strong organizational and multitasking skills
Proficiency with computer systems and software relevant to work
Ability to communicate effectively both orally and in writing
Ability to work flexible hours including evenings, weekends, and holidays
Physical ability to perform job duties requiring standing, walking, bending, and lifting up to 40 pounds
Valid work authorization or eligibility to work in the United States

Job Qualifications

Knowledge of operations and services of comprehensive recreation programs
Understanding of principles of providing functional direction and training
Familiarity with basic principles of recreational programming
Knowledge of planning, implementing, and maintaining a variety of programs, special events, and activities
Understanding of operational characteristics of recreation equipment
Knowledge of city procurement policies and procedures
Awareness of recreational, cultural, age-specific, and social needs of the community
Familiarity with special event permits, city municipal codes, and permit regulations
Knowledge of local community groups, organizations, and businesses
Ability to perform business arithmetic and basic financial techniques
Understanding of applicable federal, state, and local laws, rules, and regulations relevant to assigned areas
Knowledge of principles and procedures of record keeping
Understanding city and mandated safety rules, regulations, and protocols
Ability to provide a high level of customer service
Proficiency in modern equipment and communication tools including computers and software
Strong command of English language, including composition and grammar
Ability to communicate clearly and concisely both orally and in writing
Ability to establish and maintain positive working relationships

Job Duties

Coordinate, direct and participate in day-to-day operations of assigned programs and/or facilities
Plan, supervise, coordinate, review, and evaluate assigned programs, activities, and services
Monitor recreation program revenue and expenditures
Recruit, select, train, and supervise part-time staff and volunteers
Prepare weekly and daily schedules
Plan, coordinate, promote, and implement a variety of scheduled programs including after-school programs, holiday programming, summer recreation food program, adult sports, and community center activities and events
Serve as representative to patrons and residents regarding program operations and activities
Order and purchase equipment, supplies, and uniforms
Account for petty cash and submit receipts for reimbursement
Collect, monitor, and approve employee hours and payroll expenses
Compile data and reports for grant-funded projects and process grant reimbursement requests
Conduct surveys and research new programs, including feasibility studies and budget development
Provide facility coverage and maintain cleanliness and upkeep
Secure and maintain visibility of park and facilities
Monitor cashiering system, timekeeping, and financial software system coordination
Assist patrons with program and class registration and process registration fees
Assist in processing facility rental permits
Maintain accurate records of recreation services and prepare reports and correspondence
Ensure staff compliance with City and safety regulations
Perform other duties as assigned