PROGRAM ASSISTANT II- COMMUNITY EVENTS- TEMP

Raleigh, NC, USA|

Job Overview

Employment Type

Part-time

Work Schedule

Weekend Shifts

Job Description

Cary's Parks, Recreation and Cultural Resources department is a vital part of the local government dedicated to enhancing the quality of life in Cary through vibrant community events and recreational programming. The department's mission revolves around fostering a strong sense of community by offering a diverse range of activities that cater to all age groups and interests. As a part of a growing and dynamic team, Cary's Parks and Recreation department is committed to providing safe, inclusive, and engaging experiences for residents and visitors alike. Their community events, such as the well-loved Daddy-Daughter Dance and Easter Egg Hunt, are signature occasions that bring families and neighbors together, creating memorable moments that strengthen community bonds. These events serve as platforms for fun, cultural expression, and social connection, contributing significantly to Cary's identity as a friendly and active town.

The Program Assistant II position within this department is a part-time, non-benefited role designed for individuals who thrive in creative, organized, and community-focused environments. This role plays a critical role in supporting the planning and execution of Cary’s annual community events, ensuring they run smoothly and successfully. Key responsibilities include assisting with event logistics, managing the administrative functions at community centers, and providing excellent customer service to visitors. This position demands a flexible schedule, including availability on weekends, evenings, and holidays, reflecting the nature of community events that often occur during these times.

Working up to 20 hours per week, and not exceeding 999 hours per year, the Program Assistant II ensures the effective implementation of programs that enrich community engagement. Individuals in this role contribute to the department’s mission by preparing materials, coordinating vendors and entertainers, and managing event budgets meticulously. Additionally, they support marketing efforts by creating engaging content for social media and printed promotional materials, thereby increasing community awareness and participation. Beyond event management, the role requires multitasking and strong organizational skills to support daily community center operations like registration, data entry, and front desk assistance. This role is perfect for those who enjoy connecting with the public and have a passion for event planning and community development. By joining Cary's Parks and Recreation team, employees become integral to building a vibrant, inclusive community through impactful programming and excellent service.

Job Requirements

high school diploma or equivalent
associates degree or equivalent combination of education and experience in relevant fields
some experience with community or family event planning or programming
some experience in marketing, social media content creation, or community engagement preferred
ability to lift up to 25 pounds
ability to walk unassisted and move freely
valid driver's license with acceptable driving record
willingness to work flexible schedule including weekends, evenings, and holidays
ability to communicate effectively
drug testing and background check including criminal history, fingerprinting, motor vehicle records, education verification, credit history review, and reference checks prior to employment

Job Qualifications

Associates degree or equivalent combination of education and experience in Parks and Recreation, Communication, Marketing, Event Management, or related field
experience with community or family event planning or programming preferred
experience in marketing, social media content creation, strategy, or community engagement preferred
general knowledge of computers and related software
general knowledge of standard office practices and procedures
ability to remain organized and multitask
ability to work independently to create, plan, implement, and manage events
ability to complete assignments accurately and prior to established deadlines
ability to communicate tactfully and constructively with the public and coworkers
ability to understand and carry out verbal and written instructions
ability to acquire knowledge of Cary policies, procedures, and departmental services

Job Duties

Plan, implement, and manage community events
perform routine clerical and administrative duties including assisting at the community center front desk, registering patrons, answering phones, and running reports
assist in developing the purpose, goals, and focus of Cary events
develop and organize financial and human resources to implement new and existing events
assist with facilitating agreements with vendors, entertainers, and instructors, ensuring collection and maintenance of Certificates of Insurance
prepare and monitor event budgets and expenditures
perform marketing assistant tasks such as creating social media content, brochures, posters, and flyers
ensure assigned web pages are accurate, timely, and complete
work with performers and agents to determine fees and hire entertainers
research, screen, and select vendors for events
assist PRCR staff in program implementation and special projects
set up activity rooms and gym
manage rental reservations, data entry, and general office duties
perform other job-related tasks as required