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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $48,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
401(k) with employer match
Professional development assistance
Paid training
Job Description
AIMRIGHT Testing and Engineering, LLC is a well-established, privately held firm specializing in construction materials testing and engineering services across the Midwest, including Oklahoma, Kansas, Arkansas, and Texas. Founded in 2008, AIMRIGHT has grown to a robust team of over 55 employees, encompassing registered civil and geotechnical engineers, construction inspectors, and supportive administrative personnel. The company prides itself on delivering high-quality site development and construction services tailored for both public and private sector clients. The organizational culture is deeply rooted in core values that emphasize conscientiousness, accuracy, responsiveness, and engagement, collectively branded as the 'C.A.R.E.' initiative. This operating philosophy governs... Show More
Job Requirements
- High school diploma or equivalent
- 2-4 years of receptionist, front-desk, or client-facing administrative experience
- Exceptional phone presence with warm and professional communication
- Strong organizational skills
- Detail-oriented with professional writing ability
- Comfortable learning and using multiple software platforms
- Valid driver’s license with acceptable driving record
- Alignment with company values including authenticity and integrity
- Comfortable with faith-informed workplace culture
Job Qualifications
- 2-4 years of experience in a receptionist, front-desk, or client-facing administrative role
- Exceptional phone presence with warm, clear, energetic, and professional communication
- Strong organizational skills with ability to manage multiple priorities simultaneously
- Detail-oriented with professional writing ability producing polished and error-free communication
- Comfortable with technology and able to learn software platforms quickly including Monday.com, SiteDocs, Dropbox, QuickBooks Online
- High school diploma or equivalent required, associate’s degree or relevant coursework preferred
- Valid driver’s license with an acceptable driving record
- Alignment with AIMRIGHT’s values including authenticity, integrity, and service orientation
- Comfortable with a faith-informed workplace culture
- Preferred experience in construction, engineering, or professional services industries
- Familiarity with QuickBooks Online and/or Monday.com
- Experience supporting safety programs or regulatory compliance documentation
- Bilingual (English/Spanish) is a plus
Job Duties
- Own the phone and answer every inbound call by the third ring with a warm, professional, and energetic presence
- Triage and route calls efficiently to the appropriate engineer, project manager, or team member minimizing transfers
- Take accurate, detailed messages and follow up to ensure callbacks happen
- Greet and direct all visitors, clients, and vendors arriving at the Tulsa office
- Monitor and respond to general company email and inquiries as the first point of contact
- Support the CEO on safety program administration including SiteDocs, training video tracking, safety forms management, and monthly safety meetings coordination
- Send communications on behalf of the executive team including employee letters
- Maintain and update CRM (Monday.com) with project and client information
- Assist with basic accounting functions in QuickBooks Online including general ledger entries, accounts receivable follow-up, and invoice/payment updates
- Manage incoming and outgoing mail, packages, and deliveries
- Coordinate meeting room scheduling and office supply inventory
- Assist with new hire onboarding logistics as needed
- Serve as a bridge between field teams and office staff ensuring smooth information flow
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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