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Private Events Manager | Full-Time | University of Utah (Ken Garff University Club)
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $60,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
401(k) savings plan
bonus eligibility
Paid Time Off
Health Insurance
Dental Insurance
Vision Insurance
Employee assistance program
Job Description
Oak View Group (OVG) is a premier global leader specializing in premium live entertainment infrastructure and services. Established in 2015, OVG has rapidly grown into a dynamic company with a platform that spans venue development alongside comprehensive capabilities in venue management, hospitality, and sponsorship sales. The company manages seven world-class owned venues and boasts a distinguished client roster that includes some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. This diverse and expansive presence positions OVG as an influential and innovative force in the live entertainment industry worldwide.Show More
Job Requirements
- Bachelor's degree or equivalent experience in event management or related field
- Minimum of 3 years of experience managing complex events in large venues
- Proven track record in financial management including budgeting and reconciliation
- Strong proficiency in event management software and Microsoft Office
- Excellent communication and interpersonal skills
- Ability to lead cross-functional teams and coordinate multiple departments
- Flexibility to work irregular hours including nights, weekends, and holidays
- Physical ability to move heavy equipment as required
- Demonstrated problem-solving and organizational skills
- Commitment to maintaining high standards of quality and consistency
- Willingness to accept additional duties as assigned by management
Job Qualifications
- 3-5+ years of event management experience in a stadium, arena, convention center, hospitality venue, or similar environment
- Proven experience managing complex, high-volume events with multiple stakeholders
- Strong understanding of event logistics, production, and operational planning
- Experience with budgeting, forecasting, and financial reconciliation
- Proficiency in Microsoft Office
- experience with Social Tables, or similar event planning software preferred
- Ability to manage multiple projects in a fast-paced, high-pressure environment
- Strong communication, organization, and problem-solving skills
- Ability to work flexible hours including nights, weekends, and holidays
- Ability to move heavy furniture/equipment as needed
- Other assignments designated by the Private Events Director
Job Duties
- Lead planning, strategy, and execution of large-scale, high-revenue, and complex events from initial planning through completion
- Serve as the primary point of contact post-contract, managing timelines, deliverables, and overall event execution
- Own event outcomes, including operational performance, financial results, and overall execution quality
- Oversee development and accuracy of BEOs, event timelines, and all supporting documentation
- Coordinate cross-functional communication across culinary, operations, AV, and facility teams to ensure alignment
- Plan and manage event logistics, including layouts, staffing plans, production requirements, and scheduling
- Advance event requirements with all internal and external stakeholders, including production needs, labor, and equipment
- Develop event layouts and floorplans as needed
- Identify operational efficiencies and proactively address risks to ensure seamless execution
- Maintain consistent standards of quality, presentation, and brand across all events
- Communicate post-event outcomes, challenges, and recommendations to senior leadership
- Support and mentor junior event staff, providing guidance, training, and performance feedback
- Collaborate with Sales to support retention, repeat business, and overall event success
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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