Private Events Manager

Norman, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $24.00 - $26.00

Work Schedule

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Job Description

The Civic Center Foundation is a leading cultural organization dedicated to promoting arts, culture, and community engagement through the management of premier event venues such as the Civic Center Music Hall. Renowned for its exceptional facilities and commitment to quality service, the Foundation offers a dynamic environment where creativity and professionalism intersect to provide memorable experiences for diverse audiences. The Foundation supports local artists, hosts a variety of cultural events, and serves as a hub for community gatherings and private celebrations. As a well-established entity in the cultural sector, the Civic Center Foundation is committed to fostering an inclusive, innovative,... Show More

Job Requirements

Must be 21 years of age or older
ability to work a varied schedule including nights, weekends and holidays required
valid driver's license

Job Qualifications

Bachelor's degree in event management, marketing, business or related field preferred
minimum of 3 years of experience in event management or a similar role
proficient in event management software and tools, as well as Microsoft Office
excellent administrative skills to maintain proper event documentation and policies
exceptional communication and interpersonal skills to effectively interact with clients, vendors, and team members
strong organizational skills with the ability to manage multiple events simultaneously and meet tight deadlines
ability to multitask and quickly switch from one task to another without affecting performance
strong problem-solving skills and the ability to remain calm under pressure

Job Duties

Develop and maintain strong relationships with clients to understand their event needs and expectations
manage private events correspondence and booking requests
perform facility tours with potential clients and vendors
prepare client estimates
manage calendar, tentative holds, event contracts and information using event booking software
work with clients to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff
coordinate with internal teams and external vendors to ensure all aspects of the event, such as catering, audio/visual requirements, and logistics, are executed flawlessly
work as manager on duty for most private events held in facility
conduct post-event evaluations to gather feedback and implement improvements for future events
develop and execute marketing plan for private events section to increase wedding/reception bookings as well as diversify types of private event utilizing the facility
maintain and expand a client base of organizations, associations and corporate businesses to increase bookings during non-peak days and times
generate leads and promote awareness of the Civic Center Music Hall's event venues to increase bookings
manage and edit private event booking policies and procedures
review and edit budget for private events department
expand client information packets including rates, policies and vendor requirements
stay updated on industry trends and best practices to continually enhance the event offerings of the Civic Center Foundation

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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