Private Events Manager

The Civic Center Foundation is a leading cultural organization dedicated to promoting arts, culture, and community engagement through the management of premier event venues such as the Civic Center Music Hall. Renowned for its exceptional facilities and commitment to quality service, the Foundation offers a dynamic environment where creativity and professionalism intersect to provide memorable experiences for diverse audiences. The Foundation supports local artists, hosts a variety of cultural events, and serves as a hub for community gatherings and private celebrations. As a well-established entity in the cultural sector, the Civic Center Foundation is committed to fostering an inclusive, innovative, and customer-focused atmosphere that champions the arts and community involvement.

The Foundation is currently seeking a qualified and organized Private Events Manager to join their dedicated team. This full-time role is critical in managing the Foundation's private event offerings, ensuring that clients receive exceptional service and experiences from initial inquiry through event execution. The Private Events Manager will be responsible for overseeing all aspects of private events, including event booking, client relationship management, program development, and coordination with internal teams and external vendors. This role requires strong organizational skills, attention to detail, and the ability to juggle multiple tasks efficiently while maintaining excellent customer service standards.

As the Private Events Manager, you will act as the primary point of contact for clients planning private events at the venue. Your duties will include managing event inquiries, conducting facility tours, preparing client estimates, and coordinating logistics involving catering, audiovisual requirements, and other vendor services. You will also develop marketing strategies to increase bookings, particularly for weddings, receptions, and corporate events, while expanding the client base to boost venue utilization during non-peak periods. This position requires someone who can manage the private events calendar, maintain and edit booking policies and procedures, and participate as the manager on duty for most private events.

In addition to day-to-day event management, the Private Events Manager will contribute to continuous improvement efforts by conducting post-event evaluations and incorporating feedback to enhance future service delivery. Budget oversight for the private events department and staying current with industry trends and best practices will also be key responsibilities. Candidates should possess at least a bachelor’s degree in Event Management, Marketing, Business, or a related field, and bring a minimum of three years of relevant experience. Applicants must be at least 21 years old and capable of working a varied schedule, including nights, weekends, and holidays, reflecting the dynamic nature of event management.

If you excel in a fast-paced environment, possess strong interpersonal and communication skills, and have a passion for coordinating memorable events, this opportunity with the Civic Center Foundation is an excellent fit. Join us in delivering outstanding event experiences while contributing to the cultural vitality of our community.