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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $24.00 - $26.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
discounts
flexible schedule
Job Description
The Civic Center Foundation is a respected institution dedicated to the promotion and support of cultural, artistic, and community events within the Civic Center Music Hall. This organization plays a crucial role in managing and facilitating a diverse range of public and private events that enrich the local community and provide unique experiences for attendees. As a well-established non-profit entity, the Foundation is known for its commitment to excellence in event management and its pivotal role in sustaining the cultural fabric of the region.
The foundation oversees a prestigious facility known as the Civic Center Music Hall, which off... Show More
The foundation oversees a prestigious facility known as the Civic Center Music Hall, which off... Show More
Job Requirements
- Must be 21 years of age or older
- bachelor's degree preferred
- minimum of 3 years of experience in event management or similar role
- ability to work a varied schedule including nights, weekends and holidays
- proficiency in event management software and Microsoft Office
- excellent administrative and communication skills
- strong organizational and multitasking abilities
- strong problem-solving skills
- valid driver's license
Job Qualifications
- Bachelor's degree in event management, marketing, business or related field preferred
- minimum of 3 years of experience in event management or similar role
- proficient in event management software and tools, as well as Microsoft Office
- excellent administrative skills to maintain proper event documentation and policies
- exceptional communication and interpersonal skills to effectively interact with clients, vendors, and team members
- strong organizational skills with the ability to manage multiple events simultaneously and meet tight deadlines
- ability to multitask and quickly switch from one task to another without affecting performance
- strong problem-solving skills and ability to remain calm under pressure
- valid driver's license
Job Duties
- Develop and maintain strong relationships with clients to understand their event needs and expectations
- manage private events correspondence and booking requests
- perform facility tours with potential clients and vendors
- prepare client estimates
- manage calendar, tentative holds, event contracts and information using event booking software
- work with clients to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff
- coordinate with internal teams and external vendors to ensure all aspects of the event, such as catering, audio/visual requirements, and logistics, are executed flawlessly
- work as manager on duty for most private events held in facility
- conduct post-event evaluations to gather feedback and implement improvements for future events
- develop and execute marketing plan for private events section to increase wedding/reception bookings as well as diversify types of private event utilizing the facility
- maintain and expand a client base of organizations, associations and corporate businesses to increase bookings during non-peak days and times
- generate leads and promote awareness of the Civic Center Music Hall's event venues to increase bookings
- manage and edit private event booking policies and procedures
- review and edit budget for private events department
- expand client information packets including rates, policies and vendor requirements
- stay updated on industry trends and best practices to continually enhance the event offerings of the Civic Center Foundation
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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