Private Events Intern

The Speed Art Museum is a renowned cultural institution committed to discovering the joy and power of great art. Located in Louisville, Kentucky, the museum offers an inspiring environment where art lovers and creative minds come together to experience a rich collection spanning centuries and cultures. As Kentucky's oldest and largest art museum, it serves as a dynamic space for exhibitions, educational programs, and community events, welcoming visitors from around the world. The museum fosters a collaborative, inclusive workplace culture that values respect, creativity, and continuous learning. Their team is dedicated to making art accessible, engaging, and meaningful for all visitors, ensuring that each experience is memorable and impactful. The Speed Art Museum prides itself on being a vibrant hub for art, education, and community engagement, paving the way for innovative programming and special events.

The role of Private Events Intern at the Speed Art Museum offers an exciting opportunity to gain hands-on experience in event planning and management within a prestigious arts environment. This part-time internship (up to 20 hours per week) lasts for 12 weeks and pays $13.00 per hour. Reporting directly to the Director of Private Events, the intern will provide vital day-to-day administrative assistance and logistical support to the Special Events Department, which manages facility rentals and museum events.

Throughout the internship, the Private Events Intern will learn to use the museum's database systems for tracking facility rentals and special event details while taking on vital responsibilities such as assisting with meetings, programming, rehearsals, and on-site event execution. The role demands flexibility and the ability to thrive in a bustling atmosphere, sometimes involving evening and weekend work to staff museum events. The intern will collaborate with various stakeholders including clients, vendors, volunteers, museum staff, and security personnel to ensure smooth event operations.

The position entails tasks like coordinating complex logistics—room setups, audio-visual needs, catering arrangements—and maintaining important event documentation such as floorplans and one-sheets. Interns may also be called upon to greet guests during events, provide site visit tours alongside programming managers, and support post-event data collection with survey administration. In addition, the intern will help maintain inventories of event supplies, assist with ongoing departmental projects, and may handle administrative duties like proofreading and report preparation. Knowledge or willingness to learn about audio/visual equipment is highly valued.

This internship is designed to develop key skills in event coordination, communication, organization, and teamwork within a professional art museum setting. The Speed Art Museum values interns who demonstrate curiosity, energy, maturity, confidentiality, and a positive team-centered approach. It offers an enriching environment for those passionate about arts administration and event management, providing real-world exposure to the operational aspects of a major cultural institution.