Private Event Service Executive

Detroit, MI, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

flexible scheduling

Job Description

Olympia Entertainment is a prominent entertainment company that operates several iconic venues including Little Caesars Arena, the Fox Theatre, and Comerica Park, among other locations. Known for hosting a wide array of events from major sports games and concerts to private corporate and social gatherings, Olympia Entertainment provides top-tier event experiences in the Detroit metropolitan area. The company places strong emphasis on quality, guest satisfaction, and innovation in event management, ensuring every event held under its auspices is memorable and professionally managed. With a culture centered on collaboration and excellence, Olympia Entertainment employs dedicated professionals who are committed to delivering... Show More

Job Requirements

Bachelor’s degree in business, hospitality or related field
Minimum of three years of related experience preferably in a role for a convention center, theatre, arena, stadium or other sporting or entertainment venue
Detail oriented with exceptional organizational skills with the ability to manage multiple, concurrent projects in a high paced environment
Demonstrated ability to analyze, formulate solutions and alternatives, and resolve issues in a timely manner
Ability to work well in a team environment and effectively across business units and venues
Proven level of exceptional guest service
Self-motivated with excellent time management skills and business acumen
Demonstrated computer proficiency including Microsoft Word, Excel, PowerPoint and CRM skills

Job Qualifications

Bachelor’s degree in business, hospitality or related field
Minimum of three years of related experience preferably in a role for a convention center, theatre, arena, stadium or other sporting or entertainment venue
Detail oriented with exceptional organizational skills with the ability to manage multiple, concurrent projects in a high paced environment
Demonstrated ability to analyze, formulate solutions and alternatives, and resolve issues in a timely manner
Ability to work well in a team environment and effectively across business units and venues
Proven level of exceptional guest service
Self-motivated with excellent time management skills and business acumen
Demonstrated computer proficiency including Microsoft Word, Excel, PowerPoint and CRM skills

Job Duties

Collaborate with clients to review contracted event elements and ensure entire event scope is flawlessly executed
Collaborate with myriad departments and internal stakeholders including Operations, Hospitality, Venue Management, Security, Production, Marketing to coordinate all required event execution logistics
Manage execution of all contracted event elements including audiovisual requirements, food and beverage requirements, staffing needs, experiential add-ons, broadcast needs, equipment rental requirements
Supervise all aspects of event execution from load-in to load-out for approximately 130 corporate and social events annually
Create all relevant event-related communication collateral such as event agenda, floorplan, run-of-show and communicate information to all applicable internal and external stakeholders
Create and distribute event confirmation collateral upon contract finalization
Monitor and approve all event related expenses as they relate to client contracts
Function as sales executive on select accounts as directed by the Director of Private Event Sales
Assist in developing long and short term corporate and social event booking strategies

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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