Pod Assistant

The Group is a forward-thinking real estate company based in Fort Collins, Colorado, dedicated to providing exceptional services to its clients and partners. As a highly regarded firm in the real estate industry, The Group takes pride in fostering a collaborative, people-first culture that values continuous improvement, excellence, and community impact. With a comprehensive benefits package and a supportive environment, The Group stands out as an employer that invests in its employees’ professional growth and well-being. This full-time, non-exempt position is based at the Mulberry Office in Fort Collins, CO, offering an hourly pay range of $22.00 to $26.00, commensurate with experience and qualifications. The company’s mission is centered on helping individuals move from the life they have to the life they dream about, emphasizing relationships, lifelong learning, and community as its core values.

The Pod Assistant role is a pivotal support position within The Group’s operations, reporting directly to the Operations Team Lead and Operations Manager. This role involves managing a variety of critical tasks that support real estate Partners in efficiently handling listing preparation, marketing coordination, documentation, and administrative duties. The Pod Assistant ensures that transactions are processed smoothly from listing through closing, maintaining accuracy and compliance throughout. This position is ideal for individuals who excel in organization, thrive in dynamic, fast-paced work environments, and are passionate about delivering outstanding customer service and operational support.

The responsibilities of the Pod Assistant are diverse and encompass several key areas vital to the real estate transaction process. From preparing and proofreading listing contracts and disclosures to coordinating marketing efforts and staging services, the assistant plays an integral role in ensuring that listings are presented professionally and effectively. Additionally, the Pod Assistant manages documentation related to Homeowners’ Associations, such as ordering reports and maintaining compliance records, which is crucial for regulatory adherence and smooth transactions.

Marketing and administrative support form another important component of the position. The assistant coordinates marketing materials and campaigns in collaboration with other team members, schedules showings, creates showing guides, and supports Partners with property searches and administrative requests. The role also includes file management responsibilities like closing files for off-market, expired, or withdrawn listings, maintaining CRM and database accuracy, and providing front desk coverage or other office support as needed.

The Group values professionalism, discretion, and sound judgment, particularly when handling confidential information. The ideal candidate for the Pod Assistant position is detail-oriented, highly organized, and capable of managing multiple priorities and deadlines efficiently. Proficiency with common technology tools such as Microsoft Office, Google Workspace, DocuSign, and MLS platforms is essential, along with the ability to quickly adapt to new technologies.

Joining The Group means becoming part of a mission-driven team dedicated to mutual success, continuous learning, and positive community impact. Employees enjoy comprehensive benefits, including health, dental, and vision insurance, paid time off and holidays, a retirement plan with company matching contributions, and professional development opportunities. The company also offers a supportive Employee Assistance Program (EAP) to promote well-being.

If you are motivated by helping others succeed, enjoy working in a fast-paced, organized way, and want to be part of a respected real estate company committed to excellence and community, the Pod Assistant position at The Group provides an outstanding career opportunity. This role not only supports the critical work of real estate professionals but also embodies the spirit of The Group’s culture — fostering relationships, pursuing mastery, and contributing positively to the community you serve.