People Experience Coordinator

Prove is a pioneering technology company based in New York, NY, specializing in phone-centric identity tokenization and passive cryptographic authentication solutions. In today’s rapidly evolving mobile-first economy, Prove empowers businesses to modernize how they acquire, engage with, and enable consumers through its innovative digital identity platform. Serving over 1,000 enterprise customers and processing 20 billion customer requests annually, Prove’s technology spans sectors such as banking, lending, healthcare, gaming, crypto, e-commerce, marketplaces, and payments. This extensive industry reach highlights Prove’s critical role in enhancing security, privacy, and operational efficiencies while reducing fraud losses. Acknowledged for its commitment to innovation, Prove continuously pushes the boundaries to drive the future of digital identity with a strong focus on customer-centricity and cutting-edge security practices. The company promotes a dynamic, collaborative culture where teamwork and curiosity are highly valued, offering an engaging and fast-paced environment ideal for proactive professionals seeking to make a meaningful impact. The People Experience Coordinator role at Prove is a vital position responsible for the seamless operation of Prove’s multiple office locations, including New York City (NYC), Chicago, and Denver. Reporting directly to the Senior Manager of People Experience, this full-time, on-site position (based in NYC) works regular business hours from 8:30am to 5:30pm, five days a week. The Coordinator plays an instrumental role in ensuring that all office environments are safe, efficient, consistent, and engaging, fostering a productive workspace for employees across all offices. This role requires strong multitasking abilities, excellent communication, and an unwavering commitment to operational excellence. Key responsibilities include managing day-to-day office operations such as supply inventory, snack provisioning, visitor management, and inbound communication (phone, mail, messages). The Coordinator is also tasked with vendor management for office services including maintenance, mail handling, and supplies. A significant part of the role involves supporting employee experience initiatives, including organizing both in-person and virtual events—from coordinating RSVPs, managing event supplies, swag distribution, to providing on-site and conference logistics support. The Coordinator serves as the knowledgeable point of contact for all office locations, helping employees navigate logistical needs like preferred hotels, airports, and transportation. Candidates for the People Experience Coordinator role must exhibit proven experience managing multiple office locations, sometimes remotely, and excel at maintaining updated signage and closely partnering with building management and internal IT teams to ensure fully operational office equipment and facilities. The role demands adept vendor relationship management, excellent interpersonal skills, and the ability to work with diverse cultures and business styles. Proficiency in the Google Suite including Gmail, Calendar, and Docs is essential, as is an understanding of office safety protocols covering CPR, food handling, and emergency situations. The position also anticipates occasional travel up to 10%. Prove offers a competitive salary range of $75,000 to $85,000 per year plus company bonus, commensurate with qualifications, experience, and regional considerations. Joining Prove means becoming part of a forward-thinking, inclusive workplace dedicated to diversity, equity, and growth. The company encourages candidates from all backgrounds to apply, even if they do not meet every qualification perfectly. Prove’s comprehensive benefits package includes competitive salaries, a bonus plan, equity opportunities, comprehensive health and wellness programs, a 401(k) retirement plan with matching, unlimited vacation, and flexible work hours. Employees also enjoy perks such as wellness reimbursements, daily lunch stipends for US offices, and an energetic work environment that values connection and collaboration. If you are an organized, communicative self-starter who thrives in a fast-paced environment and enjoys enhancing workplace experiences across multiple locations, Prove’s People Experience Coordinator position is an excellent opportunity to grow your career while helping shape the future of work at an innovative tech leader.