Job Overview
Employment Type
Part-time
Compensation
Hourly
Range $21.00 - $34.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional Development
flexible schedule
Job Description
Womble Bond Dickinson (US) LLP is a renowned law firm recognized for delivering comprehensive legal solutions to a wide range of clients. With offices strategically located across the United States, the firm is committed to fostering a collaborative and inclusive work environment where professionalism and client service excellence are at the forefront. Known for its innovative approach and dedication to quality, Womble Bond Dickinson supports its employees with ample growth opportunities and a vibrant workplace culture. The firm’s Albany, New York office is currently seeking a part-time Receptionist/Office Coordinator to join its dynamic Support Staff team in a full-time capacity. The role emphasizes providing exceptional hospitality and administrative support in a professional legal setting.
The part-time Receptionist/Office Coordinator position is multifaceted, primarily focused on hospitality and client interaction. In this role, you will be the face of the Albany office, responsible for greeting and directing clients and guests in a welcoming manner. This position requires excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment. You will be expected to plan, prepare for, and support internal and client meetings and events in close coordination with attorneys and administrative staff. Proficiency in event management software will be important to efficiently handle meeting logistics.
Additionally, you will be responsible for the upkeep and cleanliness of the office’s common areas, including the café and conference rooms, ensuring that these spaces remain welcoming and well-stocked. This includes ordering catering, maintaining beverage supplies and pantry items, and managing related administrative tasks such as invoice processing through Chrome River software.
The role demands daily in-office attendance and involves direct reporting to the Director of Administration, making it integral to the smooth and efficient day-to-day operations of the office. The Receptionist/Office Coordinator will also assist with other administrative functions such as preparing offices for new hires, maintaining vendor and building security relationships, and serving as a backup resource for office services and records management.
This job offers an excellent opportunity for individuals with hospitality experience or strong client service skills to thrive in a professional legal environment. Candidates who are energetic, organized, and motivated to contribute positively to the team will find this role rewarding. The estimated hourly compensation for this position ranges from $21 to $34 depending on experience, providing a competitive wage for the Albany area. Join Womble Bond Dickinson (US) LLP and be part of a team that values respect, professionalism, and client-centered service.
The part-time Receptionist/Office Coordinator position is multifaceted, primarily focused on hospitality and client interaction. In this role, you will be the face of the Albany office, responsible for greeting and directing clients and guests in a welcoming manner. This position requires excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment. You will be expected to plan, prepare for, and support internal and client meetings and events in close coordination with attorneys and administrative staff. Proficiency in event management software will be important to efficiently handle meeting logistics.
Additionally, you will be responsible for the upkeep and cleanliness of the office’s common areas, including the café and conference rooms, ensuring that these spaces remain welcoming and well-stocked. This includes ordering catering, maintaining beverage supplies and pantry items, and managing related administrative tasks such as invoice processing through Chrome River software.
The role demands daily in-office attendance and involves direct reporting to the Director of Administration, making it integral to the smooth and efficient day-to-day operations of the office. The Receptionist/Office Coordinator will also assist with other administrative functions such as preparing offices for new hires, maintaining vendor and building security relationships, and serving as a backup resource for office services and records management.
This job offers an excellent opportunity for individuals with hospitality experience or strong client service skills to thrive in a professional legal environment. Candidates who are energetic, organized, and motivated to contribute positively to the team will find this role rewarding. The estimated hourly compensation for this position ranges from $21 to $34 depending on experience, providing a competitive wage for the Albany area. Join Womble Bond Dickinson (US) LLP and be part of a team that values respect, professionalism, and client-centered service.
Job Requirements
- Be energetic, friendly, self-motivated, resourceful and organized
- Have ability to work collaboratively in a team setting with a client service focus
- Possess strong communication and problem-solving skills with attention to detail and deadlines
- Maintain punctuality and satisfactory attendance
- Demonstrate computer literacy in Word and Outlook
- Hold minimum of an associate’s degree or three years of hospitality industry or customer service experience
Job Qualifications
- Minimum of an associate’s degree or three years of hospitality industry or customer service experience is preferred
- Strong communication and problem-solving skills with attention to detail and deadlines
- Computer literacy in Word and Outlook
- Ability to work collaboratively in a team setting with a client service focus
- Energetic, friendly, self-motivated, resourceful and organized personality
Job Duties
- Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events
- Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff including proficient use of the Event Management System software
- Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events
- Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area including loading/unloading dishwasher, monthly cleaning of refrigerators and maintenance of coffee machines
- Order and stock the pantry and café with coffee, tea, water, beverage supplies and paper products
- Prepare offices for new hires
- Maintain relationships with vendors and building security
- Process office-related invoices in Chrome River
- Prepare daily office bulletin and maintain office related documents
- Provide back-up to support services such as Office Services and Records
- Other administrative duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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