Job Overview
Employment Type
Part-time
Benefits
flexible schedule
On-site work environment
supportive team culture
opportunity for professional development
Equal opportunity employer
Job Description
Womble Bond Dickinson (US) LLP is a renowned law firm with a strong presence in the legal industry, known for its commitment to excellence and client service. With offices across the United States and internationally, the firm offers a full range of legal services to businesses, organizations, and individuals. The company focuses on cultivating a professional environment that values diversity, integrity, and collaboration among its employees. Its Reno, Nevada office is a vital part of the firm's operations, providing dedicated support and legal expertise within the regional market. The firm encourages a culture of continuous improvement and professional development, making it an excellent place for career growth and meaningful work.
The part-time Receptionist/Office Coordinator role in the Reno office offers a unique opportunity to join a dynamic and supportive team. This position is designed to provide essential front-desk and administrative support while emphasizing hospitality and client services. The role involves a wide range of duties, from answering and screening phone calls to managing meeting preparations and supporting internal and client events. The successful candidate will play a key role in creating a welcoming atmosphere that reflects the firm's professionalism and commitment to excellence.
Working part-time for up to 25 hours a week, the Receptionist/Office Coordinator reports directly to the Regional Director of Administration. Hours may vary, providing some flexibility while ensuring comprehensive support to attorneys and staff. Candidates will appreciate the multi-faceted nature of the job, which goes beyond traditional receptionist duties to include responsibilities like managing catering orders, maintaining the client and office areas, and collaborating with vendors and building security. This role requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
The ideal candidate will have experience in hospitality or customer service, with strong communication and problem-solving skills. Computer literacy in Word and Outlook is essential, and familiarity with software such as Condeco for managing meetings and events is beneficial. The role demands a friendly and resourceful individual capable of working both independently and collaboratively within a team environment. Punctuality, reliability, and a client-focused attitude are key attributes for success in this position.
This part-time opportunity is perfect for someone looking to contribute to a professional legal firm while leveraging interpersonal skills and administrative expertise. Womble Bond Dickinson (US) LLP offers a respectful workplace that values diversity and inclusion and is an equal opportunity employer. Prospective candidates are encouraged to consider this role not only as a job but as a chance to join a progressive firm dedicated to employee growth and client satisfaction.
The part-time Receptionist/Office Coordinator role in the Reno office offers a unique opportunity to join a dynamic and supportive team. This position is designed to provide essential front-desk and administrative support while emphasizing hospitality and client services. The role involves a wide range of duties, from answering and screening phone calls to managing meeting preparations and supporting internal and client events. The successful candidate will play a key role in creating a welcoming atmosphere that reflects the firm's professionalism and commitment to excellence.
Working part-time for up to 25 hours a week, the Receptionist/Office Coordinator reports directly to the Regional Director of Administration. Hours may vary, providing some flexibility while ensuring comprehensive support to attorneys and staff. Candidates will appreciate the multi-faceted nature of the job, which goes beyond traditional receptionist duties to include responsibilities like managing catering orders, maintaining the client and office areas, and collaborating with vendors and building security. This role requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
The ideal candidate will have experience in hospitality or customer service, with strong communication and problem-solving skills. Computer literacy in Word and Outlook is essential, and familiarity with software such as Condeco for managing meetings and events is beneficial. The role demands a friendly and resourceful individual capable of working both independently and collaboratively within a team environment. Punctuality, reliability, and a client-focused attitude are key attributes for success in this position.
This part-time opportunity is perfect for someone looking to contribute to a professional legal firm while leveraging interpersonal skills and administrative expertise. Womble Bond Dickinson (US) LLP offers a respectful workplace that values diversity and inclusion and is an equal opportunity employer. Prospective candidates are encouraged to consider this role not only as a job but as a chance to join a progressive firm dedicated to employee growth and client satisfaction.
Job Requirements
- Energetic and friendly personality
- Self-motivated and resourceful
- Organized
- Ability to work collaboratively in a team setting with a client service focus
- Strong communication and problem-solving skills
- Attention to detail and meeting deadlines
- Punctuality and satisfactory attendance
- Computer literacy in Word and Outlook
- Minimum of an Associate’s degree or three years of hospitality industry or customer service experience preferred
Job Qualifications
- Associate’s degree preferred
- Three years of hospitality industry or customer service experience preferred
- Strong communication skills
- Problem-solving skills
- Attention to detail
- Ability to work collaboratively in a team
- Computer literacy in Word and Outlook
- Proficiency with Condeco software is a plus
Job Duties
- Answer, screen, and forward incoming phone calls
- Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events
- Run high volume copy machines
- perform binding and finishing work
- Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software
- Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events
- Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines
- Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products
- Prepare offices for new hires
- Sort, track, distribute, and handle incoming and outgoing mail/faxes and perform duties related to overnight shipping of materials
- Maintain relationships with vendors and building security
- Reconcile credit card statements
- Process office-related invoices in Chrome River
- Prepare daily office bulletin and maintain office related documents
- Other administrative duties as assigned
Job Criteria
Experience
No experience required
Job Location
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