Part-Time Receptionist

Oakland, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Salary

Range $53,295.00 - $55,157.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Paid holidays

Paid vacation

long-term disability

Retirement benefits

Job Description

The Licee Francais de San Francisco is a distinguished French immersion college preparatory school located in the vibrant Bay Area, California. Established with a mission to nurture academic excellence and personal achievement, the school serves over 850 students across three campuses - each fostering a rich, multicultural environment. The Licee is renowned for its commitment to maintaining an international community consisting of teachers, parents, and students hailing from diverse social and cultural backgrounds. The Ashbury Primary Campus, where this position is based, is an integral part of the school, focusing on delivering an immersive French educational experience that prepares students for higher education and global citizenship. As an institution, the Licee values inclusivity, excellence, and community engagement, making it a unique educational environment in the Bay Area.

The part-time Receptionist role at the Licee Francais de San Francisco is a pivotal position responsible for managing the general functions of the school's front desk at the Ashbury Primary Campus during the academic year 2026-2027. The role entails working approximately 26.25 hours per week and requires a candidate who aligns with the school's values and is committed to supporting students, parents, and staff efficiently. This individual serves as the first point of contact for visitors, answering phone inquiries with a pleasant and informed demeanor, managing security protocols, and maintaining a clean and professional reception area. The receptionist also plays a key role in administrative tasks, including handling correspondence, data entry using platforms such as Blackbaud and ActiveNet, and supporting the overall day-to-day operations of the campus.

The position demands strong interpersonal and communication skills, the ability to work both independently and as part of a team, and the agility to manage routine as well as unexpected situations involving student welfare. This includes attending to students who might be sick or injured and administering medications as authorized. The role also requires organizational competence and attention to detail in managing incoming and outgoing mail, filing sensitive information, and maintaining accurate records. Candidates with bilingual abilities in English and French are preferred but not mandatory.

This part-time position reports directly to the Primary Principal and offers a competitive salary range of $53,295 to $55,157 annually for the specified hours, commensurate with experience and qualifications. The Licee Francais de San Francisco provides an attractive benefits package encompassing medical, dental, and vision coverage, paid holidays, vacation time, long-term disability, and retirement benefits. The position starts on August 15th, 2026, with opportunities to engage in a supportive and dynamic educational community. The Licee is an equal opportunity employer committed to diversity and inclusion, providing equal employment opportunities without discrimination based on various protected characteristics. Prospective applicants are encouraged to submit a resume and cover letter online and are reminded that employment is contingent on successful background verification.

Job Requirements

High school diploma or equivalent
1 to 3 years related experience in the education field
ability to sit or stand for extended periods of time
ability to lift supplies and materials weighing up to 25 pounds
proficiency in basic computer applications including data entry
strong organizational skills
ability to handle sensitive information with confidentiality
good interpersonal skills

Job Qualifications

Bilingual English/French preferred but not required
ability to read, comprehend and apply job-related written material
excellent oral and written communication skills
good phone manner
effective in communicating with parents and children
ability to work well within a team and independently
demonstrated ability to anticipate and solve problems in a timely manner
personable
understanding
dependability and reliability

Job Duties

Answer phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
provide and maintain a clean, organized, and uncluttered reception area that reflects a welcoming and professional environment for students, families, staff, and visitors
manage telephone message system including office hours and other recorded messages
screen visitors through security cameras, hand visitor badges, and keep visitors' log up to date
greet all incoming students, families and guests respectfully and professionally
assist in all aspects of maintaining a professional front office, including fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing and copying of sensitive information
develop a positive, welcoming and caring climate in the front office
provide for students’ personal needs such as attending to those who are sick or hurt, administering medications as prescribed and authorized
assist students and others with routine problems and refer non-routine items to the supervisor
work with courtesy, tact, and diplomacy, and cooperatively as part of a team
type routine correspondence, student tardy notes, memoranda, reports, records, bulletins, orders and other office documents from rough drafts, notes, and oral instructions
perform data processing in Blackbaud and ActiveNet
receive, count, open, unpack, date, stamp, record, sort and distribute incoming mail, documents, books, materials and supplies
sort and stamp outgoing correspondence, address envelopes and packages, prepare printed matter and other materials for mailing
receive and refer visitors, take telephone calls and messages, and provide routine information upon request
enter information or data to personal computer or computer terminal following established procedures
other duties as assigned