Part- Time Administrative Services Assistant

The Upper New York Conference of the United Methodist Church is a reputable organization committed to serving its community through spiritual guidance, support, and administrative excellence. As part of the larger United Methodist Church, this conference plays a vital role in supporting local churches and clergy within its jurisdiction. It provides a range of services including benefits administration, financial management, and human resources support, all aimed at enhancing the efficiency and well-being of its members and staff. This organization is deeply rooted in community values and fosters a collaborative environment where employees are encouraged to contribute meaningfully to the mission of the church and its outreach programs.

This part-time Administrative Services Assistant position is an excellent opportunity for individuals looking to work in a supportive and dynamic administrative role within a faith-based organization. The role requires approximately 20 hours per week and offers the chance to engage with various departments including Benefits, Finance, and Human Resources. The primary focus of the Administrative Services Assistant is to provide efficient, accurate, and confidential administrative support for both Conference employees and local churches. This position plays a crucial role in maintaining data integrity, managing communications, and supporting organized event planning.

The ideal candidate for this role will be skilled in managing multiple databases and systems, including the tracking of clergy compensation, employee assistance programs, and other clerical records. Responsibilities extend to the preparation and distribution of reports, handling clerical files, supporting conference sessions with event organization, and serving as a backup to reception duties. Interaction with staff through phone and email is regular, demanding excellent communication skills and customer service orientation. Confidentiality and discretion are paramount, given the sensitive nature of some information handled.

In addition, the Administrative Services Assistant is tasked with maintaining physical and electronic documents meticulously, managing mailings, coordinating file systems, and assisting with benefits and HR inquiries. This role also requires a proactive approach to organizational duties such as sending timesheet reminders and supporting new hire paperwork processing. Occasional evening and weekend work may be necessary to host events and meetings.

Overall, this position offers a balanced work schedule well-suited for individuals seeking part-time employment with meaningful responsibilities in administration. It provides a platform for growth and learning in a structured, mission-driven environment that values accuracy, reliability, and excellent service delivery. Candidates who enjoy detailed work, thrive in a small team setting, and align with the mission of the United Methodist Church will find this role particularly rewarding.