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Job Overview
Employment Type
Part-time
Compensation
Hourly
Range $20.00 - $22.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
Associa is a leading community management company with over 225 branch offices across North America, serving nearly five million residents worldwide. With a legacy spanning more than 43 years, Associa prides itself on industry expertise, continuous innovation, and delivering meaningful value to the communities it manages. Employing over 11,000 team members, the company is known for its commitment to education, professionalism, and setting high standards in community association management. Associa's extensive network and comprehensive services make it a trusted partner for community associations seeking expert guidance and effective management solutions.
The Administrative Assistant role at Associa is a pivotal posi... Show More
The Administrative Assistant role at Associa is a pivotal posi... Show More
Job Requirements
- Knowledge of Microsoft Office products at a proficient level
- professional customer service skills
- knowledge of typical business correspondence at a proficient level
- ability to interpret verbal and written instructions
- ability to self-motivate, be proactive, detail oriented, and work as part of a team
- ability to keep workspaces organized and maintain supplies
- ability to maintain confidentiality and discretion
- knowledge of company policies, procedures, and forms
- ability to work effectively with others in person and in group settings
- ability to prioritize, manage time, and meet deadlines
- ability to communicate effectively and professionally on phone, email, and in person
- ability to operate general office equipment
Job Qualifications
- High school diploma or GED
- at least one year of directly related or closely related experience
- proficiency with Microsoft Office products including Word, Excel, Outlook
- professional customer service skills
- knowledge of typical business correspondence including grammar, structure, punctuation, and spelling
- ability to interpret verbal and written instructions
- strong organizational skills
- ability to maintain confidentiality and discretion
- effective communication skills over phone, email, and in-person
- experience operating general office equipment such as copier, fax, and phone systems
Job Duties
- Update and file association documents for community managers
- arrange delivery and pickup of documents from storage as needed
- update homeowner and association information in C3 and shared files
- process and distribute incoming and outgoing mail for the office and associations
- handle print jobs, scanning, and faxing as general office support
- organize and prepare correspondence related to association business
- receive and respond to incoming calls from homeowners, board members, and vendors
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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