Part-Time Administrative Assistant

Roseville, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $20.00 - $22.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional development opportunities

Flexible work schedule

Job Description

Associa is a leading community management company with over 225 branch offices across North America, serving nearly five million residents worldwide. With a legacy spanning more than 43 years, Associa prides itself on industry expertise, continuous innovation, and delivering meaningful value to the communities it manages. Employing over 11,000 team members, the company is known for its commitment to education, professionalism, and setting high standards in community association management. Associa's extensive network and comprehensive services make it a trusted partner for community associations seeking expert guidance and effective management solutions.

The Administrative Assistant role at Associa is a pivotal position designed to support general office activities and administrative projects while providing outstanding customer service to homeowners and board members. This part-time position reports to the Pleasanton office and is located at the Diamond Grove office in Vacaville, CA. The role involves managing association documents, coordinating communication, handling correspondence, and supporting community managers with various administrative tasks. Ideal candidates will be detail-oriented, proactive, and capable of multitasking in a dynamic environment to ensure the smooth operation of daily office functions. This role offers an hourly wage of $20 to $22, with consideration given for direct experience. The opportunity is perfect for candidates who are eager to contribute to a reputable company that values teamwork, professionalism, and community engagement.

Job Requirements

Knowledge of Microsoft Office products at a proficient level
professional customer service skills
knowledge of typical business correspondence at a proficient level
ability to interpret verbal and written instructions
ability to self-motivate, be proactive, detail oriented, and work as part of a team
ability to keep workspaces organized and maintain supplies
ability to maintain confidentiality and discretion
knowledge of company policies, procedures, and forms
ability to work effectively with others in person and in group settings
ability to prioritize, manage time, and meet deadlines
ability to communicate effectively and professionally on phone, email, and in person
ability to operate general office equipment

Job Qualifications

High school diploma or GED
at least one year of directly related or closely related experience
proficiency with Microsoft Office products including Word, Excel, Outlook
professional customer service skills
knowledge of typical business correspondence including grammar, structure, punctuation, and spelling
ability to interpret verbal and written instructions
strong organizational skills
ability to maintain confidentiality and discretion
effective communication skills over phone, email, and in-person
experience operating general office equipment such as copier, fax, and phone systems

Job Duties

Update and file association documents for community managers
arrange delivery and pickup of documents from storage as needed
update homeowner and association information in C3 and shared files
process and distribute incoming and outgoing mail for the office and associations
handle print jobs, scanning, and faxing as general office support
organize and prepare correspondence related to association business
receive and respond to incoming calls from homeowners, board members, and vendors