Operations Coordinator - Vehicle Acquisition & Delivery
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,000.00 - $50,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
retirement plans
Performance bonus
Medical insurance
Generous paid leave program
401(k)
Job Description
Motorlease is a prestigious nationwide fleet management company with an extensive legacy spanning over 80 years. Specializing in customized fleet leasing solutions, Motorlease caters primarily to small and mid-sized fleet operators throughout the United States. The company's dedication to delivering exceptional service is deeply ingrained in its operations, consistently fostering long-term partnerships with its clients. Motorlease operates under the core brand promise: 'With us, it's personal,' reflecting the company's commitment to proactive and personalized customer care. As part of the fleet management industry, Motorlease combines experience, innovation, and outstanding client relations to remain a market leader.
The Operations Coordinator - Vehicle Acquisition & Delivery role is an essential position within the Fleet Operations department, reporting directly to the Assistant Vice President of Operations. This full-time, on-site role offers a competitive salary range of $45,000 to $50,000 per year, along with a comprehensive benefits package including health insurance, paid time off, retirement plans, and performance bonuses.
This position focuses on managing the end-to-end process of vehicle acquisition and delivery, ensuring that fleet vehicles are obtained from dealer inventories nationwide and delivered to customers in a timely and efficient manner. The role requires coordination with various internal departments such as Management, Customer Experience, Business Development, and Accounting, as well as external partners including dealerships and vendors. The Operations Coordinator plays a crucial role in negotiating vehicle prices, processing payments, maintaining communication channels, and ensuring compliance with all relevant paperwork, registrations, and insurance requirements. Moreover, the coordinator actively monitors delivery timelines, vehicle returns, and facilitates smooth vehicle disposals.
Excellent organizational skills, strong negotiation capabilities, and the ability to multitask are vital for this role. The Coordinator supports the Motorlease promise by ensuring high levels of client satisfaction and cultivating durable relationships with vendors and internal teams. They also get involved in process improvement projects aimed at enhancing workflow efficiencies and driving cost savings.
With a preference for candidates holding a bachelor's degree, the role requires proficient time management, communication, and planning abilities. Candidates should have the aptitude to work independently in a fast-paced environment as well as within cross-functional teams. Proficiency in Microsoft Office Suite and familiarity with CRM systems, preferably Salesforce, is highly valued. This role represents an exciting opportunity to contribute to a well-established company's growth while advancing one's professional skills in fleet management operations.
The Operations Coordinator - Vehicle Acquisition & Delivery role is an essential position within the Fleet Operations department, reporting directly to the Assistant Vice President of Operations. This full-time, on-site role offers a competitive salary range of $45,000 to $50,000 per year, along with a comprehensive benefits package including health insurance, paid time off, retirement plans, and performance bonuses.
This position focuses on managing the end-to-end process of vehicle acquisition and delivery, ensuring that fleet vehicles are obtained from dealer inventories nationwide and delivered to customers in a timely and efficient manner. The role requires coordination with various internal departments such as Management, Customer Experience, Business Development, and Accounting, as well as external partners including dealerships and vendors. The Operations Coordinator plays a crucial role in negotiating vehicle prices, processing payments, maintaining communication channels, and ensuring compliance with all relevant paperwork, registrations, and insurance requirements. Moreover, the coordinator actively monitors delivery timelines, vehicle returns, and facilitates smooth vehicle disposals.
Excellent organizational skills, strong negotiation capabilities, and the ability to multitask are vital for this role. The Coordinator supports the Motorlease promise by ensuring high levels of client satisfaction and cultivating durable relationships with vendors and internal teams. They also get involved in process improvement projects aimed at enhancing workflow efficiencies and driving cost savings.
With a preference for candidates holding a bachelor's degree, the role requires proficient time management, communication, and planning abilities. Candidates should have the aptitude to work independently in a fast-paced environment as well as within cross-functional teams. Proficiency in Microsoft Office Suite and familiarity with CRM systems, preferably Salesforce, is highly valued. This role represents an exciting opportunity to contribute to a well-established company's growth while advancing one's professional skills in fleet management operations.
Job Requirements
- Bachelor's degree preferred
- Strong negotiation and analytical ability
- Exceptional time management communication effective planning and organizational skills
- Experience managing multiple projects while maintaining high quality of work
- Demonstrate ownership and accountability
- Ability to effectively interact at all organizational levels and with external customers and vendors
- Ability to work independently in a fast-paced environment and collaboratively within a team
- Proficient computer skills including Microsoft Office Suite
- CRM Salesforce experience preferred
Job Qualifications
- Bachelor's degree preferred
- Strong negotiation and analytical ability
- Exceptional time management communication effective planning and organizational skills
- Management of multiple projects while maintaining a high quality of work
- Demonstrate ownership and accountability
- Ability to effectively interact at all levels of the organization as well as with external customers and vendors
- Capable of working individually in a fast-paced environment in addition to working well within a team
- Strong computer skills including Microsoft Office Suite and CRM Salesforce experience preferred
Job Duties
- Manage the process of vehicle purchases from dealer inventory nationwide including price negotiations coordinating payment insurance vehicle registration and delivery
- Maintain strong collaborative relationships with management and across all departments to provide acquisition consultation related to current market environment of available vehicles and best alternatives
- Present located vehicle build information and pricing breakdowns to Account Managers for approval
- Prepare purchase orders and execute vehicle purchases with dealerships
- Provide Accounting any required information to process payments to dealerships for vehicles
- Maintain communication with dealerships and update clients with details of vehicle deliveries
- Ensure client satisfaction by providing timely follow-up verifying that the client has received their vehicle and processing delivery transactions
- Ensure request turnaround time process cycle time is accomplished within established guidelines
- Deliver a consistent high-level of customer service to internal and external customers while developing and maintaining strong relationships with vendor partners
- Maintain an internal database of dealership and vendor accounts and contacts
- Work with dealership personnel to coordinate the pickup or delivery of vehicles to customers and their employees
- Receive document and communicate order status updates from dealerships and manufacturers to stakeholders
- Maintain vehicle delivery and return paperwork as well as monthly reporting
- Work with internal staff to ensure the previous leased vehicle is scheduled for pick-up and disposal
- Coordinate and schedule delivery personnel
- Coordinate with dealers to facilitate temporary tags titles and registrations as needed
- Work collaboratively with all cross-functional groups including Management Customer Experience Business Development and Accounting
- Provide overflow support for other team members to ensure that client needs are met
- Assist with process improvement initiatives improving workflow and identifying efficiencies and cost savings
- Perform various projects and assignments as assigned
Job Criteria
Experience
No experience required
Job Location
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