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Operations & Administrative Specialist
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $29.35 - $42.06
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Employee wellness programs
Event discounts
Professional development opportunities
Job Description
The College of Engineering at the University of California, Santa Barbara (UCSB) is a distinguished institution known for its excellence in teaching, research, and community service. It stands out for its innovative and entrepreneurial spirit, which drives forward scholarly activities and practical engineering applications. With a student body of approximately 1,500 undergraduates and 700 graduate students, the college boasts a permanent faculty of 165 members. It offers comprehensive undergraduate and graduate programs across seven departments including Biological Engineering, Chemical Engineering, Computer Science, Electrical and Computer Engineering, Materials, Mechanical Engineering, and Technology Management.
One of the key facilities withi... Show More
One of the key facilities withi... Show More
Job Requirements
- High school diploma or equivalent experience
- 1-3 years administrative work experience
- proficiency in Excel
- strong analytical and mathematical skills
- attention to detail
- excellent interpersonal communication, written and verbal skills
- strong customer service skills
- solid knowledge of UC financial systems including Gateway, Connexxus, and Concur
- satisfactory criminal history background check
- willingness to comply with UCSB tobacco-free environment policy
Job Qualifications
- High school diploma or equivalent experience
- 1-3 years administrative work experience
- proficiency in Excel
- strong analytical and mathematical skills
- attention to detail
- excellent interpersonal communication, written and verbal skills
- strong customer service skills
- solid knowledge of UC financial systems such as Gateway, Connexxus, and Concur
- Bachelor’s degree preferred
- 4-6 years office work experience including purchasing, payroll, and scheduling meetings preferred
Job Duties
- Serve as the initial point of contact for the OASIS building including greeting guests and managing reception desk duties
- Manage building access protocols and scheduling of building facilities and resources
- Maintain professional common areas such as reception, conference rooms, and café
- Handle financial operations including purchasing via Gateway and processing reimbursements through Concur and Connexxus
- Manage equipment inventory, audits, and related paperwork for transferring or surplus equipment
- Monitor and track incubator business service agreements and startup membership agreements
- Coordinate event logistics including reservation management, on-site support, audiovisual setups, catering, and collaboration with the College of Engineering Events Manager
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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