Operations & Administrative Coordinator - Japanese bilingual

This unique opportunity is with a rapidly expanding Japanese food brand based in the United States, dedicated to delivering authentic Japanese culinary culture to communities across the U.S. The company prides itself on introducing genuine flavors and traditional hospitality from Japan, creating an experience that goes beyond just dining. As part of a founding team in Los Angeles, this organization is in an exciting growth phase and is looking to build a strong operational foundation to support its expanding market footprint. The brand is a vibrant, mission-driven establishment that emphasizes teamwork, respect, transparency, and genuine care for both its employees and customers. It values individuals with passion, integrity, and a growth mindset as it believes in continual improvement rather than perfection.

The role of Operations & Administrative Coordinator is pivotal in laying the groundwork for operational success in this burgeoning company. This position is ideal for a detail-oriented and proactive individual with a background in accounting or finance who aspires to diversify their skillset by gaining hands-on experience in operations, human resources coordination, marketing support, and cross-functional project management. Located in Torrance, California, this is primarily an on-site, desk-based role that requires occasional light office support tasks.

As an Operations & Administrative Coordinator, you will manage a range of responsibilities that support the financial health and operational efficiency of the organization. Key duties include managing accounts payable and receivable, vendor invoice processing, payment tracking, and expense verification. You will also support month-end financial closing, assist with basic reconciliations, and maintain precise records in QuickBooks or comparable accounting software. The role involves helping with budgeting, cost tracking, financial reporting, and devising improvements to finance processes to keep pace with business growth.

In addition to finance-related tasks, you will handle critical operational and administrative duties, such as coordinating office communications, scheduling meetings, preparing agendas, documenting meeting notes, facilitating travel arrangements, and assisting with business compliance, including licenses and permits with local Los Angeles authorities. Moreover, you will contribute to improving operational workflows and participate in cross-department initiatives to enhance overall efficiency.

Human resources support is also a vital aspect of this role. You will help onboard new employees, manage HR documentation, and participate in employee engagement activities, fostering a positive workplace culture. Marketing coordination will involve supporting local promotions, organizing social media initiatives, and tracking project timelines. Cross-functional project support requires adaptability and the ability to collaborate effectively across multiple teams.

This position not only demands proficiency in accounting software and attention to detail but also requires business-level Japanese language skills, making it a unique role that bridges cultural and operational expertise. The compensation for this role is competitive, with a salary of approximately $72,000 per year. If you are enthusiastic about playing a fundamental role in a culturally rich and growing company that values impact and growth, this is an unparalleled opportunity to make your mark from day one.