On-Site Travel Meetings & Event Planner II

KinderCare Learning Companies (KLC) is a leading provider of early childhood education and child care, recognized as the first and only early childhood education provider to receive the prestigious Gallup Exceptional Workplace Award. With over 2,000 sites and centers spread across 40 states and the District of Columbia, KLC operates research-backed, accredited, and customizable programs aimed at supporting families and enriching children's early development. KLC offers a variety of early education and child care options through its well-known brands such as KinderCare Learning Centers, Champions, and Crème de la Crème. The company's mission is to build confidence in children, families, and communities by delivering high-quality experiences and services in welcoming, inclusive environments. KLC embraces diversity and demonstrates a strong commitment to being an equal opportunity employer, promoting fairness and inclusion in its hiring practices.

The Meeting Planner role at KinderCare Learning Companies is a vital position within the KLC Meeting, Events, and Travel Team, located at the National Support Center (NSC) in Lake Oswego, Oregon. This role requires a joyful, enthusiastic individual capable of managing and delivering innovative and memorable employee meeting experiences. The Meeting Planner serves as the primary contact for NSC-based meetings, including coordinating 7-8 annual Collab Weeks and various events with attendance ranging from 10 to 150 people. Responsibilities encompass managing the full lifecycle of meetings from concept to completion, ensuring meticulous planning of onsite logistics including room readiness, catering, space planning, and day-of-event support. The Meeting Planner fosters a warm, hospitable atmosphere for all attendees and is entrusted with vendor negotiations, vendor relationship management, and budget monitoring to ensure cost efficiency and quality service delivery.

This role demands strong communication skills, excellent attention to detail, and effective multitasking ability in a fast-paced environment. The Meeting Planner must be able to collaborate seamlessly across various internal departments and external vendors. Flexibility to adjust schedules for onsite meetings and occasional travel to offsite meeting locations (1-2 times annually) is essential. The position offers an opportunity to engage in impactful work that supports employee engagement and organizational success within a respected, dynamic company committed to nurturing future generations and creating a supportive workplace for employees. The Meeting Planner role is a career-enhancing opportunity for candidates passionate about event management, hospitality, and delivering meaningful experiences in an educational and growth-oriented corporate environment.