Office Services Coordinator

CBRE is the world’s largest commercial real estate services and investment firm, specializing in a broad range of integrated services including facilities, property management, leasing, capital markets, valuation, and project management. Known for its global reach and deep local market knowledge, CBRE serves a diverse portfolio of clients, from small businesses to multinational corporations. The company prides itself on its collaborative culture built on core values such as respect, integrity, service, and excellence, fostering an inclusive workplace that embraces diverse perspectives and skillsets. With a strong emphasis on innovation and professional development, CBRE offers opportunities for employees to grow and excel in their careers within the real estate industry. The firm is committed to equal employment opportunities and provides reasonable accommodations to support individuals with disabilities throughout the hiring process.

The Office Services Coordinator role at CBRE is integral to the Office Operations function, responsible for providing administrative support to a small team or department. This position plays a key role in maintaining a client-ready office environment, ensuring smooth and efficient day-to-day operations. As an Office Services Coordinator, you will assist the concierge by delivering general hospitality services, scheduling and coordinating meetings including reserving conference rooms, ordering equipment, and handling catering. You will be the initial point of contact by receiving and directing visitors and incoming calls, sorting and distributing mail, and overseeing the ordering and inventory of office supplies. Additionally, you will coordinate building and equipment maintenance requests to ensure the workplace remains fully operational and comfortable. The role also requires drafting reports and memos, responding to inquiries, and addressing complaints from clients, coworkers, and supervisors.

This position requires following detailed procedures and protocols closely, offering a structured work environment where outcomes are achieved through defined processes under supervision and guidance. CBRE values strong organizational skills and an inquisitive mindset to troubleshoot issues such as missed deliveries effectively. Applicants should possess the ability to communicate straightforward information clearly and efficiently and have basic math skills necessary for everyday office calculations related to percentages, discounts, and markups. Familiarity with Microsoft Office software like Word, Excel, and Outlook is essential for managing administrative tasks seamlessly.

Working at CBRE means joining a dynamic team of problem-solvers and forward-thinking professionals dedicated to making a significant impact within the commercial real estate sector. The company fosters an environment that supports professional growth, embraces diversity, and continually strives for excellence. This role presents a fantastic opportunity for individuals seeking entry-level office administrative work within a globally recognized firm, perfect for those who enjoy working in a client-facing role while supporting business operations. Prospective candidates must be authorized to work in the USA without visa sponsorship and comply with equal employment opportunity standards. CBRE is committed to fair hiring practices and does not use artificial intelligence in hiring decisions, ensuring the selection process values each candidate's unique experience and skills fully.