Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $18.00 - $20.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Team-oriented work environment
supportive management
Employee wellness programs
Retirement Plan
Job Description
Our client is a dynamic law firm dedicated to providing exceptional legal services to its diverse clientele. The firm prides itself on cultivating a positive and collaborative work environment where every team member feels valued and supported. With a strong commitment to client satisfaction and operational excellence, the firm is looking to expand its team by hiring an Office Services Associate. This role is essential in maintaining smooth office operations and ensuring that clients receive the best possible service.
The Office Services Associate will be a self-motivated and detail-oriented team player who thrives in a fast-paced legal environment. This position is designed for someone who enjoys engaging with clients, making them feel comfortable and welcome, and who has a cheerful and positive demeanor. The successful candidate will be responsible for various administrative and clerical tasks such as managing outgoing mail, answering phones, organizing documents, maintaining office supplies, and supporting the front desk as needed. Additionally, this role requires flexibility to assist team members with miscellaneous office duties and errands, showcasing a willingness to learn and adapt.
This position is perfect for an experienced office assistant seeking a stable and rewarding career in a law firm setting. The ideal candidate must demonstrate reliability, a strong work ethic, excellent communication skills, and the ability to perform duties independently while contributing to a cohesive team atmosphere. Familiarity with office equipment and procedures is critical, as is the ability to maintain a professional appearance and attitude. The firm offers a positive work environment where employees are encouraged to grow and develop their skills, supported by comprehensive training and resources to help them succeed in their roles.
Working as an Office Services Associate within this legal firm means joining a community where client satisfaction and operational effectiveness are top priorities. The role supports not only the logistical needs of the office but also plays a vital part in creating a welcoming atmosphere that enhances the overall client experience. Whether it is running office errands, handling communications, or ensuring the office remains clean and organized, every task contributes to the firm's mission of delivering outstanding legal services. This opportunity offers stable employment with the chance to advance within the organization, offering a fulfilling career path for the right individual.
The Office Services Associate will be a self-motivated and detail-oriented team player who thrives in a fast-paced legal environment. This position is designed for someone who enjoys engaging with clients, making them feel comfortable and welcome, and who has a cheerful and positive demeanor. The successful candidate will be responsible for various administrative and clerical tasks such as managing outgoing mail, answering phones, organizing documents, maintaining office supplies, and supporting the front desk as needed. Additionally, this role requires flexibility to assist team members with miscellaneous office duties and errands, showcasing a willingness to learn and adapt.
This position is perfect for an experienced office assistant seeking a stable and rewarding career in a law firm setting. The ideal candidate must demonstrate reliability, a strong work ethic, excellent communication skills, and the ability to perform duties independently while contributing to a cohesive team atmosphere. Familiarity with office equipment and procedures is critical, as is the ability to maintain a professional appearance and attitude. The firm offers a positive work environment where employees are encouraged to grow and develop their skills, supported by comprehensive training and resources to help them succeed in their roles.
Working as an Office Services Associate within this legal firm means joining a community where client satisfaction and operational effectiveness are top priorities. The role supports not only the logistical needs of the office but also plays a vital part in creating a welcoming atmosphere that enhances the overall client experience. Whether it is running office errands, handling communications, or ensuring the office remains clean and organized, every task contributes to the firm's mission of delivering outstanding legal services. This opportunity offers stable employment with the chance to advance within the organization, offering a fulfilling career path for the right individual.
Job Requirements
- High school diploma required
- relevant degree or certification is preferred
- prior experience in a law firm preferred
- strong working knowledge of office procedures
- ability to effectively use and maintain office equipment
- excellent, rapid typing skills up to 30 words per minute
- solid knowledge of Microsoft Office
- outstanding communication skills
- great organizational and multitasking abilities
- ability to work successfully in a repetitive and fast-paced environment
- professional attitude and appearance
- highly reliable with excellent attendance
Job Qualifications
- High school diploma
- relevant degree or certification preferred
- prior experience in a law firm preferred
- strong working knowledge of office procedures
- ability to effectively use and maintain office equipment
- excellent typing skills up to 30 words per minute
- solid knowledge of Microsoft Office
- outstanding communication skills
- great organizational and multitasking abilities
- ability to work successfully in a repetitive and fast-paced environment
- professional attitude and appearance
- highly reliable with excellent attendance
Job Duties
- Preparation of outgoing mail including envelopes and packages
- answering phones, taking messages, and redirecting calls to appropriate team members
- sending appointment reminders via email, text, and phone calls
- maintaining inventory stock of office supplies and re-ordering when necessary
- serving as back-up to the receptionist and providing additional front desk support when needed
- providing general office support including assisting with IT issues, moving office furniture, and setting up new equipment
- running office errands such as delivering client documents and court filings
- maintaining and organizing off-site storage
- overseeing facilities including maintaining break room cleanliness, placing work orders, and liaising between the firm and vendors
- performing various office duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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