Office Manager/Concierge

Philadelphia, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Employee Discounts

Professional development opportunities

Flexible work schedule

Casual dress code

Job Description

Think Traffic is a dynamic and innovative marketing agency located in Philadelphia, known for its creative approach and impactful campaigns that drive client success. With a strong commitment to fostering a collaborative and supportive work environment, Think Traffic has established itself as one of the most exciting and forward-thinking agencies in the region. The company takes pride in its vibrant office culture that values teamwork, innovation, and a hands-on approach to every project. Think Traffic serves a diverse range of clients across various industries, offering comprehensive marketing strategies that include branding, digital marketing, media planning, and creative development. The agency's... Show More

Job Requirements

Bachelor's degree required
2+ years experience running or maintaining an office
2-3 years accounting experience preferred
excellent verbal and written communication skills
team player with positive attitude and ability to interact with staff and business contacts
strong problem-solving skills
detail oriented
ability to work under pressure, meet deadlines, prioritize, handle multiple projects
must be MAC literate
must be proficient in MS Office and Excel
easy adaptability to new technologies
valid driver's license
access to reliable transportation

Job Qualifications

Bachelor's degree
2+ years experience running or maintaining an office
2-3 years accounting experience preferred
enthusiastic with excellent verbal and written communication skills
team player with positive attitude and effective interaction at all levels
strong problem-solving skills and detail oriented
thrives in collaborative, fast-paced environment
ability to work under pressure, meet deadlines, prioritize, handle multiple projects
must be MAC literate, proficient in MS Office and Excel
easy adaptability to new technologies
valid driver's license and access to reliable transportation

Job Duties

Assist with all administrative duties to the management team
welcome all agency guests by greeting them in person or over the phone
maintain office upkeep, appearance, and organization of common areas, kitchen, reception area and conference rooms
manage facilities day-to-day operations such as access keys, facilities management, workspace set-up
work with facilities management or outside contractors to ensure a great work environment including security, housekeeping, general repairs, emergency communication, recycling, heat and water problems
manage renovations and repairs including painting, electrical, construction, new furniture
manage office equipment maintenance, repairs, and supplies
facilitate new hire onboarding in conjunction with management team
plan and execute company functions, employee birthdays, anniversaries by sourcing materials, sending invites, and coordinating gifts
manage client gift lists and execute approved gifts
provide filing, mailing, shipping, inventory management, and clerical support
coordinate client needs such as reserving conference rooms and placing catering orders
handle interagency communications of meetings, events, IT and facilities issues
coordinate travel, hotel accommodations, and pick-ups for clients and staff
support management with errands, personal shopping, groceries, shipments, travel bookings, and calendar management
maintain vendor relationships
perform file management
assist with special projects
manage accounts payable
manage accounts receivable
perform credit card reconciliations
assist in monthly close process

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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