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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Dental Insurance
Vision Insurance
401(k) retirement plan
Career Development
Employee assistance program
Job Description
Teya is a prominent facilities services company known for delivering high-quality environmental services to federal healthcare institutions. Among its key contracts is the housekeeping and environmental services contract at the NIH Clinical Center in Bethesda, MD, a world-class institution known for its clinical research and patient care excellence. This contract is integral to supporting the cleanliness and operational efficiency of a premier federal healthcare facility, involving stringent compliance with federal regulations and labor agreements. Teya and its subsidiaries emphasize comprehensive employee benefits, career progression, and a commitment to equal employment opportunities, making it a respected employer in federal contracting circles.Show More
Job Requirements
- Minimum high school diploma or equivalent
- minimum two years of office management, administrative, or human resources experience
- proficiency in Microsoft Office suite, especially Excel
- knowledge of payroll processing procedures, timekeeping systems, and SCA/CBA wage compliance requirements
- ability to handle sensitive personnel and payroll information with strict confidentiality
- strong organizational skills
- effective written and oral communication skills
- must complete a federal background investigation and pre-employment drug screening
- must comply with all NIH campus security and access control requirements
Job Qualifications
- Minimum two years of office management, administrative, or human resources experience
- experience supporting a government contract, healthcare, or federal facility environment strongly preferred
- proficiency in Microsoft Office suite, especially Excel
- ability to learn Teya and NIH contract-specific systems and reporting templates
- knowledge of payroll processing procedures, timekeeping systems, and SCA/CBA wage compliance requirements
- experience with union-represented workforces preferred
- demonstrated ability to handle sensitive personnel and payroll information with strict confidentiality
- strong organizational skills and ability to manage multiple deadlines simultaneously
- adequate written and oral English language skills sufficient to draft correspondence and prepare reports
- ability to read and interpret SCA Wage Determinations, CBAs, and federal HR compliance documents
- must complete a federal background investigation and pre-employment drug screening
Job Duties
- Collects, compiles, and enters payroll data for all EVS staff by established deadlines
- issues, maintains, and files time records for all employees per pay period
- submits monthly person-hour reports to NIH contracting personnel and Teya management
- maintains working knowledge of union-based wage rates and CBA provisions applicable to EVS positions
- processes all new hire documentation including employment applications, federal background investigation submissions, NIH badging requests, drug test coordination, pre-employment physical and immunization scheduling, and employee ID badge issuance
- assists EVS management with new hire on-boarding and NIH hospital orientation
- prepares and processes employee change requests, verification forms, performance evaluations, disciplinary documentation, and separation paperwork
- assists employees by providing accurate information about Teya company benefits, leave entitlements, and HR policies
- coordinates scheduling, enrollment, and recordkeeping for all new hire and annual mandatory training programs
- tracks training due dates and expiration dates and escalates outstanding training deficiencies
- assures completion of required staff physical examinations, health screenings, and immunizations
- compiles, copies, sorts, and files departmental records including personnel files, training records, inspection reports, incident reports, and contract correspondence
- prepares correspondence, reports, spreadsheets, and presentations using Microsoft Office
- reviews and investigates job-related incidents and assists management with worker's compensation claims processing
- provides administrative support for NIH contract deliverables including monthly reports, staffing certifications, and document submissions
- conducts all company business with confidentiality, dignity, professionalism, and courtesy
- serves as the administrative point of contact for EVS staff inquiries
- performs all duties in compliance with HIPAA regulations and NIH privacy policies
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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