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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $65,000.00 - $92,500.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Disability insurance
Employee assistance program
Tuition Reimbursement
Job Description
New York Life is a Fortune 100 mutual company with a proud 180-year legacy of purpose and integrity. Over nearly two centuries, the company has built a reputation for financial security, trustworthiness, and innovation within the insurance and financial services industry. As New York Life evolves into a more technology-, data-, and AI-enabled organization, it remains deeply grounded in its core values which include humanity and integrity. The company fosters an inclusive work environment that encourages bold thinking, collaborative problem-solving, and purpose-driven innovation. Their diverse business portfolio creates lasting impacts across industries and communities, offering employees numerous opportunities for growth... Show More
Job Requirements
- Bachelor's degree or equivalent experience preferred
- 3+ years of experience in office management, administrative support, or event operations
- strong organizational and multitasking skills with attention to detail
- excellent communication and interpersonal skills
- proficiency in Microsoft Office Suite
- familiarity with procurement and expense reconciliation systems
Job Qualifications
- Bachelor's degree or equivalent experience preferred
- 3+ years of experience in office management, administrative support, or event operations
- strong organizational and multitasking skills with attention to detail
- excellent communication and interpersonal skills
- proficiency in Microsoft Office Suite
- familiarity with procurement and expense reconciliation systems
- problem-solving ability with anticipation of challenges and development of effective solutions
- adaptability to work in a dynamic environment with shifting priorities
- strong collaboration skills and ability to work well across departments and with external partners
- attention to detail ensuring accuracy in financial reconciliation, compliance, and communications
- effective time management skills for prioritizing tasks and meeting deadlines
- professionalism in maintaining confidentiality and representing the company with integrity
Job Duties
- Oversee the Travel Director (TD) Program, including managing the interview process for prospects and referrals
- onboard new Travel Directors and ensure smooth integration into the team
- collaborate with event planners to hire Travel Directors for events, manage contracts, and process payments
- coordinate transportation logistics, including ordering Ubers for Travel Directors
- manage multiple team procurement cards and reconcile monthly reports
- process invoices for the team
- reconcile chargeback cost center monthly and ensure zero balance at year-end
- order meeting supplies for P3 inventory and planners as needed
- assist with onboarding new hires and provide administrative support
- order office supplies and equipment to maintain efficient operations
- provide backup support to the Vice President's admin
- serve as Records Manager to ensure compliance with enterprise requirements
- act as Security Liaison for the team
- serve as Business Contingency Coordinator to maintain readiness for continuity plans
- proofread, edit, or draft communications related to events to support planners
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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