Office Manager & Executive Assistant

Bensalem, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $50,000.00 - $60,000.00

Benefits

healthcare with 90% premium covered

Unlimited paid time off

collaborative work environment

hybrid work schedule

competitive salary

Professional development opportunities

Diversity and inclusion commitment

Job Description

ArtPhilly is a vibrant, city-based multidisciplinary arts organization dedicated to fostering a rich cultural landscape in Philadelphia. As an established non-profit entity, ArtPhilly has grown to become a key player in the arts community, championing the creative spirit through various innovative programs and large-scale events. Among its signature endeavors is the highly anticipated What Now: 2026, a citywide arts festival scheduled for summer 2026, designed to highlight diverse art forms and engage audiences across Philadelphia. This festival promises to be a dynamic celebration of creativity, bringing together artists, audiences, and partners from numerous disciplines. The organization prides itself on its... Show More

Job Requirements

minimum of 5 years experience in administration, executive support, or office management
experience in arts, nonprofit, or mission-driven settings preferred
strong organizational and multitasking abilities
excellent communication and writing skills
proficiency with Google Workspace, Zoom, Slack, and Microsoft Excel
familiarity with project management software a plus
capacity to handle confidential information sensitively
ability to work under pressure and manage multiple priorities
commitment to teamwork and collaboration

Job Qualifications

5 years of administrative, executive support, or office management experience, preferably in a nonprofit, arts, or mission-driven setting
excellent organizational skills with an eye for detail and follow-through
strong written and verbal communication skills
fluency with digital platforms such as Google Workspace, Zoom, Slack, Excel, Dropbox
familiarity with project management tools like Airtable or Monday a plus
ability to maintain confidentiality, juggle competing priorities, and stay calm under pressure
sense of humor and dogged diligence to get things done

Job Duties

manage the calendar, meetings, and to do list for the Creative and Executive Director
take notes, track action items and help prioritize time and tasks
draft, edit, and organize internal and external correspondence
prepare materials for meetings, presentations, and public engagements
assist with confidential communications and records (ex: board materials)
maintain and update office and operational calendars, digital filing systems, contact databases (Mailchimp, HubSpot), and team-wide project tracking tools (Monday.com)
schedule and coordinate staff meetings and internal workflows
organize and order supplies and equipment as needed (digital and/or physical)
liaise with Operations and Communications Manager and Financial Administrator on day-to-day administrative and finance-related tasks including recurring operational costs and various payment schedules
support hiring, onboarding, and orientation of new staff and contractors including part-time and full-time, temporary and permanent employees
coordinate hospitality for on-site meetings, maintain office kitchen, office cleanliness, and re-order supplies
lead internal communications across departments
serve as a point of contact for general inquiries from the public and direct messages to the appropriate team member
troubleshoot systems and technologies
manage travel, scheduling, and hospitality for visiting artists, speakers, and partners
provide logistical and administrative support for festival-related events, meetings, and receptions with marketing and PR firms
coordinate office move to the festival hub and ensure smooth transition of core administrative procedures

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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