Office Manager

Gassen Company is a respected leader in the Minnesota real estate and property management industry, with a history dating back to 1969. Specializing in homeowner association management, the company serves condos, townhomes, common interest communities, and cooperatives. Gassen Company prides itself on its forward-thinking approach and commitment to making a significant difference in the property management arena. Over the years, it has built a reputation for reliability, professionalism, and a client-centered philosophy, which fosters long-term trusting relationships with its clients. The company is also proud to have been recognized multiple times as a Star Tribune Top Workplace, reflecting its dedication to a positive and engaging work environment.

The role of Office Manager at the condominium community in Wayzata under Gassen Company represents a pivotal on-site position integral to the smooth operation of the association. This part-time role offers a wage of $20.00 per hour with working hours scheduled as Tuesdays 9am to 2pm, Thursdays 2pm to 8pm, and Saturdays 9am to 2pm. The Office Manager functions under the direct supervision of Gassen Company while receiving operational direction from the Association Manager and Board President.

The Office Manager is responsible for efficiently managing day-to-day office tasks and serving as a key liaison among residents, management, and board members. This includes managing communications such as phone calls, emails, and mail, ensuring responses to maintenance requests, complaints, and inquiries are handled swiftly and correctly. The position demands meticulous organization to maintain important records like keys, resident rosters, parking assignments, and various office documents that support the association’s operations.

Beyond administrative duties, responsibilities also extend to coordinating access control systems, overseeing the scheduling and usage of shared facilities, and ensuring compliance with association rules and city licensing for rentals. The Office Manager is expected to facilitate orientation sessions for new residents, handle key and fob inventories, and conduct move-in and move-out inspections, including fee collection for moving procedures.

The role requires proficient use of personal computers and an ability to quickly learn proprietary software used by the company. The ability to maintain thorough, accurate records and communicate effectively through various channels is essential. Candidates will find this role fulfilling if they enjoy a mix of office management, customer service, and community engagement within a supportive and fun workplace culture.

This opportunity is ideal for candidates seeking a part-time position with meaningful responsibilities in property management. The Office Manager contributes substantially to the community’s quality of life and operational effectiveness, forming a crucial part of the team maintaining the Wayzata condominium’s standards of living and resident satisfaction.