Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $15.00 - $18.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee wellness programs
Professional development opportunities
competitive compensation
Job Description
Chicagoland Speedway is a renowned 1.5-mile oval racetrack located in Joliet, Illinois, just about 30 miles south of downtown Chicago, positioned on the historic Old Route 66. This venue is a popular destination for motorsports enthusiasts and hosts an array of high-profile racing events. One of its landmark occasions is the much-anticipated return of NASCAR, scheduled for July 3-5, 2026, where fans can expect three exciting days filled with racing action. This historic track is known for delivering thrilling race weekends and maintaining a lively and dynamic environment, making it a key player in the sports and entertainment industry in the Midwest region. As part of the NASCAR family, Chicagoland Speedway contributes to a larger community focused on excellence and innovation in motorsports events.
The position open at Chicagoland Speedway is that of an Office Coordinator, a crucial seasonal role based in Joliet, Illinois. This in-office role calls for a highly organized, detail-oriented professional who excels in administrative and operational support. Working closely with the General Manager and Director of Facility Operations, the Office Coordinator plays a pivotal role in managing the everyday functions of the office, ensuring smooth and efficient operations. This is an excellent opportunity for an energetic individual who thrives in a fast-paced environment, does not mind multitasking, and is comfortable wearing many hats to help support a busy leadership team.
As the Office Coordinator, you will be responsible for many critical tasks. These include coordinating with the corporate legal department on legal document preparation involving partners, vendors, and service providers; handling administrative support functions such as managing phone calls, daily calendars, expense reports, travel arrangements, and credential requests for the leadership team; maintaining clear communication channels between internal teams and vendors; and managing high-pressure, high-stakes office situations with professionalism and a calm demeanor. This role also includes guest list oversight, hosting duties during events, procurement and distribution of event apparel, as well as logistics coordination such as mail and package processing, equipment maintenance, and inventory management.
The position offers a competitive wage range between $15.00 and $18.00 per hour, reflecting the role's responsibilities and the organization's commitment to fair compensation. NASCAR also extends a comprehensive benefits package focused on employee wellness and development opportunities, emphasizing personal and professional growth. The company’s inclusive culture values diversity and is committed to equal employment opportunities without discrimination of any kind. This role represents an ideal chance for a proactive problem solver with exceptional organizational abilities and communication skills to become an integral part of a dynamic team dedicated to delivering outstanding sporting events. By joining Chicagoland Speedway, candidates will be part of a passionate group of professionals shaping the future of sports and entertainment in an exciting, fast-paced environment.
The position open at Chicagoland Speedway is that of an Office Coordinator, a crucial seasonal role based in Joliet, Illinois. This in-office role calls for a highly organized, detail-oriented professional who excels in administrative and operational support. Working closely with the General Manager and Director of Facility Operations, the Office Coordinator plays a pivotal role in managing the everyday functions of the office, ensuring smooth and efficient operations. This is an excellent opportunity for an energetic individual who thrives in a fast-paced environment, does not mind multitasking, and is comfortable wearing many hats to help support a busy leadership team.
As the Office Coordinator, you will be responsible for many critical tasks. These include coordinating with the corporate legal department on legal document preparation involving partners, vendors, and service providers; handling administrative support functions such as managing phone calls, daily calendars, expense reports, travel arrangements, and credential requests for the leadership team; maintaining clear communication channels between internal teams and vendors; and managing high-pressure, high-stakes office situations with professionalism and a calm demeanor. This role also includes guest list oversight, hosting duties during events, procurement and distribution of event apparel, as well as logistics coordination such as mail and package processing, equipment maintenance, and inventory management.
The position offers a competitive wage range between $15.00 and $18.00 per hour, reflecting the role's responsibilities and the organization's commitment to fair compensation. NASCAR also extends a comprehensive benefits package focused on employee wellness and development opportunities, emphasizing personal and professional growth. The company’s inclusive culture values diversity and is committed to equal employment opportunities without discrimination of any kind. This role represents an ideal chance for a proactive problem solver with exceptional organizational abilities and communication skills to become an integral part of a dynamic team dedicated to delivering outstanding sporting events. By joining Chicagoland Speedway, candidates will be part of a passionate group of professionals shaping the future of sports and entertainment in an exciting, fast-paced environment.
Job Requirements
- High school diploma or equivalent
- Experience in administrative or office coordination roles preferred
- Proficiency in Microsoft Office and Google Workspace
- Ability to multitask and work independently
- Excellent organizational skills
- Effective communication skills
- Ability to maintain confidentiality
- Availability for seasonal in-office work in Joliet, Illinois
- Reliable transportation
- Ability to work under pressure and manage deadlines
Job Qualifications
- At least 18 years of age
- Strong communication, interpersonal, and collaboration skills
- Exceptional time management and organizational abilities with a proven track record of managing multiple priorities and deadlines
- Ability to remain calm and professional in high-pressure situations
- A proactive and solution-oriented approach to problem-solving
- Exceptional proficiency in Excel and Google Sheets with experience in creating and managing complex spreadsheets, budgets, and schedules
- Meticulous attention to detail
- Reliable transportation to and from the track location
Job Duties
- Coordinate with the corporate legal department on the development of legal documents with partners, vendors, track rentals, and service providers
- Provide administrative support for Chicagoland Speedway leadership team including answering phones, coordinating daily calendars, handling expense reports, travel itineraries, and credential requests
- Maintain clear and professional communication with internal teams and vendors
- Maintain a cool and collected demeanor under pressure to assist with managing high-stakes situations
- Oversee the guest list, distribute invitations and passes, and serve as host inside the Chicagoland Speedway suite during events
- Manage procurement and distribution of staff and event apparel
- Uphold a strict level of confidentiality
- Process incoming and outgoing mail and packages, shipping and receiving
- Coordinate with IT department on office equipment, assist with telecom and network issues, and maintain inventory logs
- Monitor and maintain office supply and breakroom inventory
- Organize office operations and procedures
- Perform other duties as assigned
Job Criteria
Experience
No experience required
Job Location
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