Office Coordinator Event Staff - Chicagoland Speedway

Chicagoland Speedway, located in Joliet, Illinois, is a premier 1.5-mile oval racing track situated approximately 30 miles south of downtown Chicago on the historic Old Route 66. This venue is renowned for hosting high-profile motorsport events, including the much-anticipated return of NASCAR races scheduled to take place on July 3-5, 2026. The Speedway is a hub of excitement and activity during race seasons, attracting racing fans, teams, and partners from across the nation and providing an unforgettable experience for attendees. Operating within the fast-paced and spirited environment of Chicagoland Speedway offers unique opportunities in the thrilling world of motorsports entertainment.

Chicagoland Speedway is currently seeking a highly organized and detail-oriented Office Coordinator to join the team on a seasonal, in-office basis in Joliet, IL, for the 2026 NASCAR event. This pivotal role supports the successful execution of NASCAR's return by ensuring smooth office and administrative operations. The Office Coordinator works closely with key management personnel, including the General Manager and the Director of Facility Operations. This position requires an energetic professional capable of multitasking across various administrative, operational, and executive support duties. The ideal candidate is self-motivated, capable of independent problem-solving, and excels in managing diverse responsibilities that contribute to the efficiency and effectiveness of the organization.

The Office Coordinator will be the central communication hub for a wide range of internal teams and external vendors, maintaining professionalism and clarity to align all parties involved in the event operations. The role demands an individual who can maintain composure under pressure, particularly during high-stakes situations typical of major sporting events. Responsibilities include managing scheduling, expense reporting, credential processing, and coordination with corporate legal for document management relating to vendors and service contracts.

Additionally, this role involves overseeing guest relations within the Speedway suite during events, managing the distribution of invitations and passes, and coordinating the procurement and distribution of staff and event apparel. A strong emphasis is placed on confidentiality, organization of office procedures, inventory management for office supplies and breakrooms, and coordination with IT for equipment and network issues. The Office Coordinator will also handle shipping and receiving tasks, ensuring seamless logistics support during the event preparations and execution phase.

This position offers a compensation range of $15.00 to $17.00 per hour and provides comprehensive benefits aligned with NASCAR's wellness-focused employee programs. NASCAR is committed to diversity, equity, and inclusion, offering equal employment opportunities and fostering a work environment where professionals from all backgrounds are valued and empowered. This role is an excellent opportunity for those passionate about motorsports and who thrive in dynamic, collaborative settings to grow both personally and professionally while contributing to the success of one of the premier racing events in the country.