Office Coordinator and Administrative Assistant

Manchester, NH, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $18.25 - $25.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

collaborative work environment

Employee wellness programs

Job Description

Allegro MicroSystems is a pioneering technology company with over 30 years of experience in semiconductor innovation. Our team is united by a clear and purposeful mission—to advance technologies that make the world safer, more efficient, and more sustainable. We pride ourselves on pushing the boundaries of what's possible, delivering breakthrough product development and unparalleled customer success. Our commitment extends beyond our products to how we support each other and the communities we serve, fostering a culture of inclusion, respect, and collaboration.

Operating as a global leader in the semiconductor industry, Allegro MicroSystems offers a dynamic work environment where innovation and impact are at the forefront. Our global headquarters in Manchester serves as the hub of operations, where a dedicated team drives forward-thinking initiatives. We are committed to creating a workplace that nurtures professional growth, embraces diversity, and champions a harassment-free environment. As an equal opportunity employer, Allegro values qualifications, merit, and business needs in all hiring decisions.

The role of Office Coordinator & Administrative Assistant is a critical position within Allegro’s Manchester office. Acting as the face of the company, this role entails welcoming visitors, candidates, suppliers, and employees with a warm, professional demeanor, ensuring a positive and lasting first impression. Beyond front desk management, this position is the cornerstone of office coordination and administrative support. The Office Coordinator & Administrative Assistant supports local and global teams by organizing meetings, managing event logistics, coordinating travel arrangements, handling communications, and maintaining essential supplies and resources.

Designed with career advancement in mind, this role offers ample mentorship opportunities under senior administrative leadership. It is an excellent steppingstone for professionals aspiring to grow into Executive or Senior Administrative Assistant roles. Candidates in this position gain valuable exposure to executive operations, broadening their skills in calendar management, travel logistics, and expense reporting through tools like SAP Concur. The role demands outstanding interpersonal skills, exceptional organizational capabilities, and the ability to multitask effectively in a fast-paced corporate environment.

Joining Allegro means becoming part of an innovative, purpose-driven organization where your contributions directly influence the future of technology. You will benefit from a collaborative, one-team culture that encourages creative problem-solving, continuous improvement, and real connections with talented colleagues worldwide. If you are a motivated, reliable professional eager to thrive in a supportive and dynamic workplace, the Office Coordinator & Administrative Assistant position offers a unique opportunity to build a rewarding career and contribute to meaningful technological advancements.

Job Requirements

2-5 years of experience in receptionist, front desk coordinator, or administrative assistant role preferably within a corporate or professional office environment
Outstanding interpersonal and communication skills
Exceptional organizational and multi-tasking abilities
Solid working knowledge of Microsoft Office 365 including Word, Excel, Outlook, Teams
Exposure to SAP Concur or similar expense management software and travel booking tools
Highly reliable and punctual
Reside in a state with an Allegro office location such as New Hampshire, Massachusetts, Texas, or Michigan

Job Qualifications

2-5 years of experience in receptionist, front desk coordinator, or administrative assistant roles preferably within a corporate or professional office environment
Outstanding interpersonal and communication skills with a natural ability to welcome and engage visitors
Exceptional organizational and multitasking abilities with strong attention to detail and proactive problem-solving skills
Solid working knowledge of Microsoft Office 365 including Word, Excel, Outlook, and Teams with strong calendar management capability in Outlook
Hands-on experience or exposure to SAP Concur or similar expense management software and travel booking tools is highly preferred
A reliable and punctual professional who thrives in a collaborative team environment

Job Duties

Welcome all visitors, candidates, and employees with a warm and professional demeanor
Manage the visitor sign-in process, issue badges, and ensure compliance with company security and safety protocols
Provide administrative assistance to local and global teams and executives, including scheduling meetings, organizing catering for on-site events, and preparing meeting rooms
Learn and support calendar management for local leadership teams, scheduling meetings, and resolving conflicts
Coordinate travel logistics and process expense reports utilizing SAP Concur, ensuring compliance with Allegro's Travel and Expense Policy
Oversee the receipt, sorting, and distribution of all incoming mail
Coordinate outgoing shipments and manage courier services as needed
Monitor and maintain inventory for office and breakroom supplies, placing orders proactively to ensure the office remains fully stocked and organized
Manage the main phone line, route inquiries to appropriate departments, and handle general email correspondence for the Manchester site
Support HR, Facilities, and executive teams with special events, community outreach programs, or administrative projects as needed