Office Coordinator and Administrative Assistant

Manchester, NH, USA|Onsite

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Job Description

Allegro MicroSystems is a leading semiconductor company with over 30 years of innovation experience dedicated to advancing technologies that enhance safety, efficiency, and sustainability worldwide. The company specializes in breakthrough product development and delivering exceptional customer success, maintaining a strong commitment to nurturing its workforce and positively impacting the communities it serves. Allegro MicroSystems operates globally with a collaborative and inclusive culture, promoting real innovation, real impact, and real connection among its diverse team members. The company values integrity, respect, and continuous improvement, striving to build a future that benefits technology and society alike.

The role of Office Coordinator & Administrative Assistant at Allegro MicroSystems' global headquarters in Manchester is a pivotal front-facing position that embodies the company's welcoming and professional spirit. This opportunity is perfect for individuals aiming to grow in a corporate environment while gaining exposure to executive-level operations. The Office Coordinator serves as the primary point of contact for visitors, candidates, suppliers, and employees, ensuring that everyone experiences an inviting and organized atmosphere from the moment they enter the headquarters. The position requires excellent interpersonal and communication skills to effectively manage front desk activities and administrative tasks.

Beyond reception duties, this role acts as a central hub supporting various local and global teams with essential administrative functions, including scheduling, coordinating events, managing office supplies, handling mail and courier services, and assisting with travel arrangements and expense reporting using SAP Concur. This role offers mentorship under the Senior Executive Assistant, providing a structured path for professional advancement toward dedicated Administrative Assistant or Senior Administrative Assistant positions. The ideal candidate will thrive in a fast-paced, collaborative setting and demonstrate strong organizational capabilities, attention to detail, and a proactive approach to problem-solving. This role not only supports operational efficiency but also helps foster the culture and community spirit that define Allegro MicroSystems, making it an excellent steppingstone in a rewarding administrative career.

Job Requirements

2-5 years of experience in receptionist, front desk coordinator, or administrative assistant role
outstanding interpersonal and communication skills
exceptional organizational and multi-tasking abilities
solid working knowledge of Microsoft Office 365
experience or exposure to SAP Concur or similar software
highly reliable and punctual professional
ability to support a team environment

Job Qualifications

2-5 years of experience in a receptionist, front desk coordinator, or administrative assistant role, preferably within a corporate or professional office environment
outstanding interpersonal and communication skills
exceptional organizational and multi-tasking abilities
strong attention to detail
proactive problem-solving approach
solid working knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams) with strong calendar management capability in Outlook
hands-on experience or exposure to SAP Concur or similar expense management software and travel booking tools is highly preferred
reliable and punctual professional who thrives in a collaborative team environment

Job Duties

Welcome all visitors, candidates, and employees with a warm and professional demeanor
manage the visitor sign-in process, issue badges, and ensure compliance with company security and safety protocols
provide administrative assistance to local/global teams and executives, including scheduling meetings, organizing catering for on-site events, and preparing meeting rooms
learn and support calendar management for local leadership teams, scheduling meetings, and resolving conflicts
coordinate travel logistics and process expense reports utilizing SAP Concur, ensuring compliance with Allegro's Travel and Expense Policy
oversee the receipt, sorting, and distribution of all incoming mail
coordinate outgoing shipments and manage courier services as needed
monitor and maintain inventory for office and breakroom supplies
place orders proactively to ensure the office remains fully stocked and organized
manage the main phone line, route inquiries to the appropriate departments, and handle general email correspondence for the Manchester site
support HR, Facilities, and executive teams with special events, community outreach programs, or administrative projects as needed