You're Viewing 1 Of 95,000+ Jobs On OysterLink
New hospitality jobs added daily. Browse by role, pay, or location.
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
401k
Paid Time Off
Paid holidays
Education Reimbursement
discounted gym membership
Catered lunches
Job Description
Wakestream Family Services is a multifaceted organization dedicated to providing comprehensive support and resources to families and individuals in need. Their mission revolves around creating a nurturing and empowering environment that fosters growth, resilience, and community well-being. The organization offers a variety of programs and services designed to address fundamental social, emotional, and economic needs, making a lasting impact in the communities they serve. As a nonprofit entity, Wakestream Family Services places a strong emphasis on collaboration, compassion, and innovation in service delivery, ensuring that clients receive personalized and effective assistance.
Operating alongside Wakestream Family Services is the Wakest... Show More
Operating alongside Wakestream Family Services is the Wakest... Show More
Job Requirements
- Associate degree or equivalent professional experience
- minimum of three years administrative office coordination or customer service experience in a professional office environment
- strong customer service mindset
- experience coordinating meetings events or team functions
- excellent written and verbal communication skills
- highly organized with strong attention to detail
- demonstrated problem-solving skills
- proficiency in Google Workspace and Microsoft Office
- experience managing office budgets purchasing or expense tracking preferred
- ability to maintain confidentiality
- ability to lift and transport boxes up to 30 pounds
- valid driver’s license and ability to travel locally
Job Qualifications
- Associate degree or equivalent professional experience
- bachelor’s degree preferred
- minimum of three years of administrative office coordination or customer service experience in a professional office environment
- strong customer service mindset with ability to create a welcoming and supportive experience for guests vendors and staff
- experience coordinating meetings events or team functions
- excellent written and verbal communication skills with ability to interact effectively with diverse stakeholders
- highly organized with strong attention to detail and ability to manage multiple priorities and deadlines
- demonstrated problem-solving skills and ability to anticipate needs and take initiative
- proficiency in Google Workspace and Microsoft Office Word Excel Outlook PowerPoint
- experience managing office budgets purchasing or expense tracking preferred
- ability to maintain confidentiality and handle sensitive information with professionalism and discretion
- ability to lift and transport boxes up to approximately 30 pounds and perform basic physical office tasks bending reaching climbing stairs
- possess and maintain a valid driver’s license and ability to travel locally to perform job-related tasks
Job Duties
- Provide administrative support to the Wakestream IT department including calendar management meeting coordination project support and logistical planning
- serve as a communication bridge between Wakestream Family Services departments and visitors ensuring clear professional and timely communication
- manage calendars for Wakestream IT leadership and others as assigned prioritizing critical meetings and scheduling conflicts
- prepare documents reports presentations and correspondence maintain organized digital and physical files
- anticipate administrative needs and proactively address scheduling or operational challenges
- assist with planning and execution of team meetings trainings and department events
- coordinate meeting logistics including room setup catering technology needs and materials
- respond to inquiries from staff guests and vendors in a timely and professional manner
- support special IT department projects and cross-department initiatives as needed
- serve as the primary point of contact for guests vendors and visitors ensuring a welcoming and professional office experience
- manage scheduling for meeting rooms and shared community spaces
- monitor and maintain office and breakroom supplies order and restock inventory as needed
- manage incoming and outgoing mail packages and deliveries
- assist with development and tracking of the office operations budget
- maintain digital and hard copy filing systems for office documentation
- support large team meetings and events by coordinating catering preparing meeting spaces and capturing meeting notes when needed
- manage procurement and inventory of IT supplies including purchasing equipment tracking expenses coordinating shipments and ensuring required materials are available when needed
- provide logistical and operational support including occasional travel to deliver IT equipment coordinate shipments run errands and assist with office supply and refreshment pickups
- coordinate facilities requests and follow up on maintenance issues with building management
- manage the department purchasing card expense reports and supporting documentation
- coordinate equipment recycling and responsible disposal processes
- coordinate vendors related to office operations such as cleaning HVAC caterers etc
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This: