Office Coordinator

Spinoso Real Estate Group is a leading property management company specializing in retail, particularly in managing shopping malls and retail properties across the United States. With a strong commitment to delivering quality service and innovative solutions, Spinoso Real Estate Group focuses on maintaining high standards in mall operations, marketing, leasing, and tenant relations. The company prides itself on a collaborative and inclusive work culture that emphasizes diversity, equal opportunity, and support for employees with disabilities. This ensures a positive workplace environment where all team members can thrive and contribute to the company's ongoing success.

The Office Coordinator role at Spinoso Real Estate Group is an essential position designed to provide comprehensive administrative and operational support to the mall management team as well as the corporate office staff. This includes support for management, operations, marketing, specialty leasing, and the leasing manager. As a vital point of contact within the mall management office, the Office Coordinator facilitates daily communications, answers inquiries from visitors, tenants, vendors, and customers, and manages various office functions. The role actively supports the management team by coordinating schedules, handling routine correspondence, maintaining records, and ensuring that office systems operate smoothly.

This position also plays a significant role in tenant account management and financial coordination, including assisting with accounts receivable and payable functions, maintaining accurate tenant contact lists and insurance certificates, and supporting vendor management through invoice review and processing. The Office Coordinator works closely with multiple departments like Corporate Accounting and Specialty Leasing to ensure accurate data management and timely reporting. Additionally, the role demands strong organizational capabilities to handle multiple simultaneous tasks efficiently while maintaining attention to detail and client confidentiality.

An important part of this role is facilitating smooth communication between tenants and the leasing team, assisting with rent roll reviews, collections, and ensuring billing adjustments are processed appropriately. The Office Coordinator also contributes to maintaining the integrity of the Yardi database, a critical system for financial and leasing operations. The position may require occasional work during nights, weekends, or holidays based on business needs.

To succeed in this role, candidates should have relevant administrative experience or educational background, strong computer proficiency, especially in Microsoft Word and Excel, and excellent interpersonal and communication skills. Prior experience with accounts receivable/payable and knowledge of social media platforms are advantageous. Physical demands include the ability to move around the office, operate office equipment, and manage prolonged sitting periods. Spinoso Real Estate Group values initiative, professionalism, and flexibility in its employees and offers a work environment that fosters growth and collaboration. This is a unique opportunity to join a vibrant real estate management company and contribute to its operational excellence and tenant satisfaction.