Office Assistant/Special Event Coordinator

Valet Park of America is a well-established company specializing in valet parking and private transportation services. The company holds a strong reputation within the industry, highlighted by its membership in The Knot's Hall of Fame for their Best of Weddings Program. Based in Springfield, MA, Valet Park of America is dedicated to providing top-notch service for weddings, private events, and corporate functions. They pride themselves on professionalism, attention to detail, and a commitment to client satisfaction. Their corporate office serves as a hub for coordination, sales, and event planning to support the company’s expanding client base and diverse service offerings.

The role being offered is a dynamic, blended position of Office Assistant and Special Event Coordinator. This unique hybrid role requires an individual who is not only organized and professional but also friendly, outgoing, and energetic. The successful candidate will play a crucial part in maintaining communication between the company and its clients, including event planners and individuals planning weddings or private events either at venues or in private homes. The candidate will help to maintain the company’s excellent reputation by ensuring that each event is treated with the utmost importance and professionalism.

This position is based in the corporate office in Springfield, MA, and offers flexible scheduling options, including full-time and part-time availability. Typical working hours are Monday through Friday during regular business hours, with occasional limited weekend hours for handling phone calls during busy periods. The company is open to discussing customized schedules, including parent-friendly accommodations, to suit the needs of their employees. Compensation ranges from $20.00 to $22.00 per hour, depending on experience.

Core duties will focus heavily on event coordination tasks such as scheduling staff, coordinating travel arrangements for clients using shuttle and parking services, preparing directions, and liaising between the sales and marketing teams. The position also requires active involvement in lead generation, driving sales, and attending trade shows and events to showcase the company’s services. Additionally, this role includes typical office assistant responsibilities like managing incoming calls, greeting office visitors, and assisting with rental and sales order processing for Mobility Scooters and other equipment.

The ideal candidate for this position will possess strong customer service skills, excellent verbal and written communication abilities, and exemplary organizational and research skills. Beyond weekly office tasks, event coordination duties will require presentation skills, client relations expertise, and the ability to multitask effectively in a fast-paced environment. Familiarity with Microsoft Office, Teams, and social media platforms is crucial, as the candidate will also be contributing ideas for social media content to promote the special event services offered by Valet Park of America.

Valet Park of America fosters an inclusive and equal opportunity work environment and actively seeks dedicated, self-confident individuals who thrive in a team setting and are motivated by both driving sales and delivering exceptional client experiences. This position represents an excellent opportunity for an individual seeking to develop their career in event coordination, office administration, and sales within a well-respected company that values excellence and customer satisfaction.