Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.00 - $21.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
Paid parental leave
employee wellbeing programs
Employee assistance program
Paid Time Off
401(k) retirement plan with employer matching and profit-sharing
Job Description
FBT Gibbons LLP is a prominent national law firm dedicated to serving companies that operate and invest in the middle market. With a robust workforce of nearly 1,500 employees spread across 26 offices nationwide, FBT Gibbons supports a diverse client base ranging from large multinational corporations to medium-sized enterprises and growth-focused startups. This extensive presence allows the firm to offer comprehensive legal expertise and services that cater to a wide array of business needs across the United States. The firm prides itself on fostering a collaborative environment where teams work together across different departments and geographies to deliver exceptional service not only to their clients but also to their colleagues and the broader communities they impact. A key component of FBT Gibbons' identity is its strong commitment to diversity and inclusion, which enriches the organizational culture and empowers its teams to achieve greater success collectively. Talented, collaborative professionals looking to contribute meaningfully and grow their careers will find FBT Gibbons a welcoming and rewarding place to work.
The firm is currently seeking a dedicated Office Assistant/Receptionist to act as the friendly and professional first point of contact for the firm’s clients, visitors, and team members, while also providing vital support for the daily administrative functions of the office. This role is ideal for organized, professional individuals who thrive in a fast-paced and team-oriented work environment. As an Office Assistant/Receptionist at FBT Gibbons, the successful candidate will handle a wide range of responsibilities that include managing phone calls with courtesy, greeting visitors, coordinating the use of conference rooms and visitor offices, handling food orders for meetings, and ensuring compliance with security protocols. The role further entails administrative duties like copying, scanning, assembling files, making travel arrangements, submitting expenses, and assisting with attorney time entry. In addition, the candidate will be tasked with maintaining the cleanliness and organization of key office areas such as conference rooms and the reception desk, managing visitor parking validations, and supporting larger office-wide events alongside the office manager. This position requires a proactive individual who can manage multiple responsibilities with professionalism and efficiency, maintaining high standards of confidentiality and excellent interpersonal communication.
FBT Gibbons offers a competitive salary along with a comprehensive benefits package that includes health care coverage (medical, dental, and vision), life insurance, short- and long-term disability insurance, paid parental leave, employee wellbeing and employee assistance programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. The firm supports equal employment opportunities for all applicants and employees regardless of race, color, religion, national or ethnic origin, military or veteran status, age, gender identity or expression, sexual orientation, genetic information, physical or mental disabilities, or any other protected category. This position requires that candidates be authorized to work in the United States without employer sponsorship, as the firm does not provide visa sponsorship for this role.
The firm is currently seeking a dedicated Office Assistant/Receptionist to act as the friendly and professional first point of contact for the firm’s clients, visitors, and team members, while also providing vital support for the daily administrative functions of the office. This role is ideal for organized, professional individuals who thrive in a fast-paced and team-oriented work environment. As an Office Assistant/Receptionist at FBT Gibbons, the successful candidate will handle a wide range of responsibilities that include managing phone calls with courtesy, greeting visitors, coordinating the use of conference rooms and visitor offices, handling food orders for meetings, and ensuring compliance with security protocols. The role further entails administrative duties like copying, scanning, assembling files, making travel arrangements, submitting expenses, and assisting with attorney time entry. In addition, the candidate will be tasked with maintaining the cleanliness and organization of key office areas such as conference rooms and the reception desk, managing visitor parking validations, and supporting larger office-wide events alongside the office manager. This position requires a proactive individual who can manage multiple responsibilities with professionalism and efficiency, maintaining high standards of confidentiality and excellent interpersonal communication.
FBT Gibbons offers a competitive salary along with a comprehensive benefits package that includes health care coverage (medical, dental, and vision), life insurance, short- and long-term disability insurance, paid parental leave, employee wellbeing and employee assistance programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. The firm supports equal employment opportunities for all applicants and employees regardless of race, color, religion, national or ethnic origin, military or veteran status, age, gender identity or expression, sexual orientation, genetic information, physical or mental disabilities, or any other protected category. This position requires that candidates be authorized to work in the United States without employer sponsorship, as the firm does not provide visa sponsorship for this role.
Job Requirements
- Some college preferred
- minimum of 2 years of experience working in an office setting
- previous law firm experience preferred
- computer proficiency with Microsoft Office products such as Word, Excel, and Outlook
- ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners
- ability to organize and prioritize numerous tasks and complete them under time constraints
- ability to shift attention quickly from one task to another without frustration
- ability to handle confidential information
- interpersonal skills necessary to communicate in person, by e-mail and telephone and to follow instructions effectively from a diverse group of attorneys, managers, business professionals, and vendors
- ability to self-direct and proactively seek out work during slow periods
- ability to answer phone courteously and professionally and transfer calls quickly
- ability to greet clients in a courteous and professional manner
Job Qualifications
- Some college preferred
- minimum of 2 years of experience working in an office setting
- previous law firm experience preferred
- computer proficiency with Microsoft Office products such as Word, Excel, and Outlook
- ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners
- strong interpersonal skills to communicate effectively in person, by e-mail, and telephone
- ability to follow instructions from a diverse group of attorneys, managers, business professionals, and vendors
- ability to answer phone courteously and professionally and to greet clients courteously
Job Duties
- Answer phone calls and greet clients, vendors, and other personnel with courtesy and professionalism
- coordinate the use of conference rooms and visitor offices through scheduling software to ensure seamless meeting logistics
- coordinate food orders with hospitality staff and external vendors
- oversee payment and set-up for meetings and events
- track and notify building security of all visitors, ensuring security protocols are followed
- record and manage parking validation distribution for visitors and staff
- maintain the cleanliness and organization of conference rooms, reception desk, and surrounding areas
- provide general administrative assistance such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, attorney time entry, and other routine tasks
- maintain accurate parking validation and visitor logs
- assist office manager with the coordination and execution of larger office-wide events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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