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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.00 - $21.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
Paid parental leave
employee wellbeing programs
Employee assistance program
Paid Time Off
401(k) retirement plan with employer matching and profit-sharing
Job Description
FBT Gibbons LLP is a prominent national law firm dedicated to serving companies that operate and invest in the middle market. With a robust workforce of nearly 1,500 employees spread across 26 offices nationwide, FBT Gibbons supports a diverse client base ranging from large multinational corporations to medium-sized enterprises and growth-focused startups. This extensive presence allows the firm to offer comprehensive legal expertise and services that cater to a wide array of business needs across the United States. The firm prides itself on fostering a collaborative environment where teams work together across different departments and geographies to deliver exceptional service... Show More
Job Requirements
- Some college preferred
- minimum of 2 years of experience working in an office setting
- previous law firm experience preferred
- computer proficiency with Microsoft Office products such as Word, Excel, and Outlook
- ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners
- ability to organize and prioritize numerous tasks and complete them under time constraints
- ability to shift attention quickly from one task to another without frustration
- ability to handle confidential information
- interpersonal skills necessary to communicate in person, by e-mail and telephone and to follow instructions effectively from a diverse group of attorneys, managers, business professionals, and vendors
- ability to self-direct and proactively seek out work during slow periods
- ability to answer phone courteously and professionally and transfer calls quickly
- ability to greet clients in a courteous and professional manner
Job Qualifications
- Some college preferred
- minimum of 2 years of experience working in an office setting
- previous law firm experience preferred
- computer proficiency with Microsoft Office products such as Word, Excel, and Outlook
- ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners
- strong interpersonal skills to communicate effectively in person, by e-mail, and telephone
- ability to follow instructions from a diverse group of attorneys, managers, business professionals, and vendors
- ability to answer phone courteously and professionally and to greet clients courteously
Job Duties
- Answer phone calls and greet clients, vendors, and other personnel with courtesy and professionalism
- coordinate the use of conference rooms and visitor offices through scheduling software to ensure seamless meeting logistics
- coordinate food orders with hospitality staff and external vendors
- oversee payment and set-up for meetings and events
- track and notify building security of all visitors, ensuring security protocols are followed
- record and manage parking validation distribution for visitors and staff
- maintain the cleanliness and organization of conference rooms, reception desk, and surrounding areas
- provide general administrative assistance such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, attorney time entry, and other routine tasks
- maintain accurate parking validation and visitor logs
- assist office manager with the coordination and execution of larger office-wide events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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