Office Assistant (Agency-wide Talent Pool)

City of San Luis is a vibrant and rapidly growing municipality located in Arizona, known for being the youngest city in Yuma County. The city administration operates with the mission to provide critical services that enhance the quality of life for its residents, manage growth effectively, and foster a safe, welcoming community. With a commitment to transparency, innovation, and community engagement, the City of San Luis offers a dynamic workplace where employees can grow professionally while making a significant impact in public service. This full-time Office Assistant position is based at the San Luis City Hall and offers an hourly wage of $16.03, reflecting the city’s dedication to fair compensation and supportive work environments.

As an Office Assistant under the City Administration Department, the successful candidate will play a pivotal clerical support role to various administrative units, divisions, or departments. Reporting directly to supervisors, the Office Assistant will be responsible for a broad spectrum of clerical duties designed to ensure smooth departmental operations. The role is essential in maintaining organized records, managing communications, and handling day-to-day administrative tasks. This position offers a stable full-time employment opportunity in a government setting, with continuous recruitment reflecting the city’s ongoing need for competent and dedicated administrative personnel.

The Office Assistant’s responsibilities are diverse and include performing receptionist duties, managing telephone calls, scheduling meetings, preparing correspondence, and supporting meeting preparations. Candidates will also be expected to handle documents such as invoices, purchase orders, permits, and time and attendance records. Other tasks incorporate supply management – ordering necessary items like janitorial supplies or automotive parts – and supporting operational functions by transporting materials and supplies between city locations. The role also includes providing customer service, managing mail distribution, data entry, basic office equipment maintenance, and processing applications or payments.

One of the key expectations from an ideal candidate is familiarity with manual or automated filing systems, along with strong command of business English, grammar, punctuation, and spelling. The candidate must adhere to departmental policies and be skilled in standard office procedures, data entry verification, and deployment of office equipment such as typewriters, fax machines, copiers, and calculators. Additionally, the candidate should be proficient in typing at least 50 words per minute and preferably bilingual in Spanish, enabling efficient communication within the community the city serves.

This role demands a candidate with excellent interpersonal skills capable of interacting professionally with the public and establishing effective working relationships with colleagues. The position requires meticulous organization, attention to detail, and the ability to handle multiple tasks concurrently. Work responsibilities include answering phones, transcribing meeting minutes, and filing documents systematically. Because the position involves handling sensitive information, candidates must pass an extensive background check.

In terms of education and experience, the City of San Luis requires a minimum of a high school diploma or GED equivalent, alongside at least one year of clerical experience. Applicants must possess a valid Arizona driver’s license at the time of appointment and reside within 25 miles of the city limits, with residency in San Luis itself considered a preferred qualification. Physical demands involve occasional lifting of materials up to 30 pounds and the ability to operate city vehicles safely. The office environment is typically quiet, but the position may require occasional flexibility in working hours.

The City of San Luis supports its employees with comprehensive benefits including medical, dental, and vision insurance administered by Personify, enrollment in the Arizona State Retirement System, paid time off including vacation and sick leave, life insurance and accidental death coverage, disability insurance, and worker’s compensation. These benefits underscore the city’s commitment to employee well-being, security, and work-life balance, making this role a promising opportunity for individuals seeking career advancement within municipal government.