Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $24.00 - $28.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
AES Corporation is a global energy company committed to delivering sustainable energy solutions through innovation and excellence. With a strong presence in various countries, AES operates across the electric power value chain, including renewable energy, energy storage, and conventional power generation. AES is known for its commitment to driving the energy transition and enhancing the communities it serves by providing reliable, affordable, and clean energy. Located in Des Plaines, Illinois, the AES corporate office serves as a hub for various administrative and operational functions critical to supporting its diverse workforce and business objectives.
The position of Office/HR Coordinator at AES is a crucial role designed to provide administrative support to the Human Resources department while also managing front desk responsibilities. This role ensures that the corporate office environment remains professional and welcoming for employees, visitors, and vendors alike. Acting as the primary point of contact for the front desk, this individual coordinates essential office functions such as supply management, meeting coordination, travel arrangements, and company event organization. The role requires a highly organized individual who can efficiently manage multiple priorities while maintaining a high level of professionalism.
This position supports recruitment efforts by coordinating interview scheduling and candidate communications, maintaining accurate employee records, and assisting with HR documentation through various HRIS systems. In addition to HR support, the Office/HR Coordinator plays a pivotal role in fostering employee engagement by organizing lunches, celebrations, recognition activities, and milestones. Beyond the Human Resources support, this role also supports general office operations by proactively addressing administrative needs and facilitating smooth business operations.
Candidates appointed to this role should be comfortable working in a fast-paced office environment, preferably with experience in industrial, manufacturing, or service-based settings. Familiarity with HRIS platforms such as ADP, Workday, or UKG is preferred, and a basic understanding of workplace policies, compliance, and safety programs is considered an asset. The ideal candidate will demonstrate strong communication and organizational skills, ethical discretion, and the ability to work independently and collaboratively as part of a team.
The role is primarily administrative and offers an excellent opportunity to contribute to the human resources function while gaining broad exposure to the operational aspects of a large energy corporation. This is a full-time position based in Des Plaines, Illinois, with a competitive salary reflective of experience and skills. AES also fosters a supportive work environment that emphasizes employee development, work-life balance, and community involvement. If you are a proactive self-starter with a positive attitude and willingness to learn, this role offers an engaging career path within a dynamic and evolving industry.
The position of Office/HR Coordinator at AES is a crucial role designed to provide administrative support to the Human Resources department while also managing front desk responsibilities. This role ensures that the corporate office environment remains professional and welcoming for employees, visitors, and vendors alike. Acting as the primary point of contact for the front desk, this individual coordinates essential office functions such as supply management, meeting coordination, travel arrangements, and company event organization. The role requires a highly organized individual who can efficiently manage multiple priorities while maintaining a high level of professionalism.
This position supports recruitment efforts by coordinating interview scheduling and candidate communications, maintaining accurate employee records, and assisting with HR documentation through various HRIS systems. In addition to HR support, the Office/HR Coordinator plays a pivotal role in fostering employee engagement by organizing lunches, celebrations, recognition activities, and milestones. Beyond the Human Resources support, this role also supports general office operations by proactively addressing administrative needs and facilitating smooth business operations.
Candidates appointed to this role should be comfortable working in a fast-paced office environment, preferably with experience in industrial, manufacturing, or service-based settings. Familiarity with HRIS platforms such as ADP, Workday, or UKG is preferred, and a basic understanding of workplace policies, compliance, and safety programs is considered an asset. The ideal candidate will demonstrate strong communication and organizational skills, ethical discretion, and the ability to work independently and collaboratively as part of a team.
The role is primarily administrative and offers an excellent opportunity to contribute to the human resources function while gaining broad exposure to the operational aspects of a large energy corporation. This is a full-time position based in Des Plaines, Illinois, with a competitive salary reflective of experience and skills. AES also fosters a supportive work environment that emphasizes employee development, work-life balance, and community involvement. If you are a proactive self-starter with a positive attitude and willingness to learn, this role offers an engaging career path within a dynamic and evolving industry.
Job Requirements
- High school diploma or equivalent required
- associate degree in Human Resources Business Administration or related field preferred
- minimum 2 years experience in administrative HR support or office coordination role
- experience in fast-paced office environment preferred
- familiarity with HRIS or payroll systems such as ADP Workday or UKG preferred
- basic knowledge of HR processes and workplace policies required
- exposure to safety or compliance programs a plus
- strong organizational skills required
- high level of professionalism discretion and ethical behavior required
- proficiency in Microsoft Office Suite required
- strong communication skills required
- ability to work independently and collaboratively required
- must be proficient in English
- valid driver’s license required
- legal authorization to work in the United States required
Job Qualifications
- High school diploma or equivalent
- associate degree in Human Resources Business Administration or related field preferred
- 2+ years of experience in an administrative HR support or office coordination role
- experience working in a fast-paced office environment preferably within industrial manufacturing or service-based organization
- familiarity with HRIS and or payroll systems such as ADP Workday UKG preferred
- basic understanding of HR processes and workplace policies
- exposure to safety or compliance programs is a plus
- strong organizational skills with ability to manage multiple priorities and administrative tasks efficiently
- high level of professionalism discretion and ethical behavior when handling sensitive information
- proficiency in Microsoft Office Suite including Excel Word and PowerPoint
- strong attention to detail with focus on accuracy and consistency
- ability to work both independently and collaboratively within a team environment
- strong written and verbal communication skills with ability to interact professionally with employees and external partners
- strong organizational time management and prioritization skills
- self-starter with positive attitude and willingness to learn in fast-paced environment
- must be able to read write and speak English
- must have valid driver’s license
- must be legally authorized to work in the United States
Job Duties
- Serve as the primary point of contact at the front desk ensuring a professional and welcoming environment for visitors employees and vendors
- coordinate office operations including ordering and maintaining office supplies managing deliveries and organizing common areas
- order and manage company-branded materials
- maintain a high level of professionalism and customer service in all interactions with internal and external stakeholders
- coordinate meetings travel arrangements and team events including scheduling logistics and catering
- support employee engagement initiatives including organizing lunches celebrations and recognition activities
- coordinate employee acknowledgments and support engagement efforts related to key milestones and life events
- support overall office operations by proactively identifying and addressing administrative needs
- assist with recruitment coordination including scheduling interviews and communicating with candidates
- maintain accurate employee records and support HR documentation processes within HR systems
- respond to general HR inquiries and direct employees to appropriate resources or escalate as needed
- provide administrative support to the HR team as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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