Office and Events Coordinator

Parabilis is a company dedicated to supporting small and medium-sized government contractors by providing working capital solutions that enable them to successfully deliver on their contracts. Founded in 2013 by a team of former government contractors and headquartered in McLean, VA, Parabilis embodies its name, which means "easily obtainable" in Latin, by offering accessible financial products that serve as alternatives to costly non-bank options like factoring. The company has carved out a niche by focusing on the unique needs of government contractors, helping these businesses grow and thrive in a competitive industry by ensuring they have the necessary capital to maintain operations and fulfill contractual obligations.

At Parabilis, the workplace culture is built on close-knit collaboration among a diverse team of professionals with backgrounds spanning multiple career fields. The company values motivated, talented individuals who are eager to challenge existing processes and bring fresh, innovative ideas to the table. This environment fosters professional growth and a sense of ownership as team members are empowered to contribute actively to the company’s accelerating growth trajectory. Employees at Parabilis enjoy an autonomous leadership style, an engaging corporate culture, and a supportive work atmosphere. Additionally, the company offers a comprehensive compensation package, which includes a competitive base salary, performance bonuses awarded annually, and a robust benefits program designed to support employee well-being.

The role of Office and Events Coordinator at Parabilis is integral to maintaining a vibrant and efficient workplace. This position is responsible for managing the day-to-day functions of the office, ensuring that the workspace remains organized, welcoming, and fully operational. The coordinator acts as a central point of contact for facilities management, vendor relations, and employee experience initiatives. In addition, the role involves spearheading event coordination efforts, delivering memorable and engaging events that boost team morale and client relations.

The Office and Events Coordinator’s duties encompass maintaining office appearance and functionality, managing relationships with building management and outside vendors, overseeing the company’s building access control system, and administering the parking program tied to personnel changes. The coordinator also greets and hosts visitors, handles office supply inventory and ordering, processes incoming deliveries, and performs maintenance on office equipment such as coffee machines. On the administrative side, the role supports leadership and staff by scheduling meetings, coordinating onboarding and offboarding equipment logistics, and maintaining conference room calendars.

Event planning is a significant component of the position, with responsibilities including organizing regular monthly and quarterly events such as birthday celebrations, happy hours, team-building activities, client appreciation events, and holiday parties. The coordinator collaborates with stakeholders to align event themes with company culture, handles event logistics from invitations to cleanup, manages budgetary considerations, and incorporates feedback to refine future events. There is also an opportunity to manage the company’s hospitality suite fully, enhancing the guest experience and expanding operational responsibilities.

This position requires a candidate who possesses exceptional organizational skills, excellent communication abilities, discretion in handling confidential information, and a customer-service orientation. Proficiency with Microsoft Office and experience in office management, executive support, or event coordination are essential. The role promises a dynamic work environment where the coordinator can thrive while contributing meaningfully to Parabilis's overall success and culture.