Office Administrator & Receptionist

Chandler, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $17.00 - $20.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

Retirement Plan

Employee assistance program

Paid holidays

Job Description

Buena Vista Recovery is a distinguished behavioral health facility committed to providing exceptional care and support to individuals seeking recovery services. With a focus on compassionate treatment and client-centered care, they create a welcoming environment for patients, families, and staff. The organization values professionalism, confidentiality, and efficiency in delivering services that promote wellness and recovery within the community. Known for its dedication to patient privacy and adherence to HIPAA standards, Buena Vista Recovery fosters a respectful and supportive workplace where employees can thrive and contribute to meaningful outcomes in behavioral health care.

The role of the Office Administrator, Receptio... Show More

Job Requirements

High school diploma or GED
2+ years of experience in front desk reception
Valid Level one fingerprint clearance card prior to hire
Strong customer service skills
Strong interpersonal and communication skills
Strong organizational skills with ability to prioritize, multi-task, and problem-solve
Demonstrated proficiency with Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook
Working knowledge of HIPAA PII security requirements
If candidate self discloses in sobriety – Buena Vista requires 1 year of continuous sobriety

Job Qualifications

High school diploma or GED
2+ years of experience in front desk reception
Strong customer service skills
Strong interpersonal and communication skills and the ability to maintain a positive collaborative relationship among all constituencies
Strong organizational skills with an expert ability to prioritize, multi-task, and problem-solve effectively while working in a fast-paced, challenging, and dynamic environment
Demonstrated proficiency with Microsoft Office products including Word, Excel, PowerPoint, Teams, and Outlook
Working knowledge of HIPAA PII security requirements
Valid Level one fingerprint clearance card prior to hire
Experience working in behavioral health preferred
If candidate self discloses in sobriety – requires 1 year of continuous sobriety

Job Duties

Answers all incoming phone, chat, and e-mail communications and monitors other communication needs for office staff
Properly screens communications and directs them to the appropriate resources
Greets and directs all staff, clients, and visitors to the appropriate place while ensuring proper credentialing for all visitors
Works with leadership team to organize and file requested documents, while maintaining HIPAA patient data security standards
Works with appropriate resources for replacement or addition of needed office supplies before they are depleted
Works with the Human Resources department for new employee badge creation on new employee orientation days
Works closely with Executive Director to send out important communications to staff via Microsoft Teams and e-mail using Outlook
Updates Microsoft Yammer as requested by Business Development team
Scans and files all required documents to appropriate secure locations
Coordinates recognition activities including planning and acquisition of supplies for events
Supports leadership staff as needed
Responsibilities for order supplies for all campus
Additional duties as directed on an as needed basis

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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