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Job Overview
Employment Type
Full-time
Work Schedule
Day Shifts
Weekend Shifts
Job Description
Husch Blackwell LLP is a prominent full-service litigation and business law firm with multiple locations across the United States. The firm serves a diverse client base that includes both domestic and international operations, offering comprehensive legal services tailored to meet the complex needs of various industries. Known for its commitment to excellence, Husch Blackwell fosters a culture that values diversity, equity, and inclusion, believing that diverse teams drive better outcomes not only for the firm but also for the clients and communities it serves. This commitment is reflected in the firm’s proactive approach to recruiting, retaining, developing, and promoting talented... Show More
Job Requirements
- Associate degree required bachelor’s degree preferred or equivalent professional or educational experience
- 3-5 years of relevant experience required preferably in a professional services environment
- Ability to work early mornings evenings travel to events as needed and occasional weekends
- Actively participate in regular team meetings to discuss current projects priorities and workflow
- Take personal responsibility for regularly exchanging information best practices and training tips with team members to promote consistency and effectiveness
- Cope successfully with office demands while remaining calm professional and solution oriented under pressure
- Conduct all business in a confidential professional and ethical manner
- Ability to prioritize and manage multiple events in conjunction with day-to-day deliverables
- Proactive problem-solving anticipating and resolving issues before escalation
- Judgment and discretion in navigating complexity with senior stakeholders
- Workflow management owning full lifecycle with accountability
- Clear concise solution-focused communication
- Service mindset with strategic value-add business partnership
- Technology proficiency including AI automation and continuous upskilling
- Detail-oriented multi-tasking across portfolios organizational excellence
- Accountability follow-through and ownership
- Relationship management building trust across all levels
- Adaptability thriving in dynamic high-pressure environments
Job Qualifications
- Associate degree preferred bachelor’s degree preferred or equivalent professional or educational experience
- 3-5 years of relevant experience preferably in a professional services environment
- Ability to prioritize and manage multiple events in conjunction with day-to-day deliverables
- Strong customer service orientation and teamwork mindset
- Professional written and verbal communication skills including proofreading and organizational abilities
- Ability to quickly learn and master existing and emerging technologies
- Demonstrated problem-solving skills and ability to work well under pressure
- Ability to demonstrate good judgment discretion and accountability
- Experience with document management and event coordination technologies
- Effective relationship management skills and adaptability in dynamic environments
Job Duties
- Coordinate and support the planning and execution of internal and external events including firm meetings employee events client related events trainings and special programs
- Collaborate with attorneys business professionals office administration and firm departments to ensure event objectives logistics timelines and expectations are met
- Manage event logistics such as scheduling space planning conference room setup ordering and coordinating meeting lunches and catering technology needs vendor coordination accessibility considerations and onsite support
- Serve as the primary point of contact for event logistics ensuring clear communication and coordination across all stakeholders
- Ensure events are executed in compliance with firm policies branding standards budget guidelines safety protocols and risk management considerations
- Communicate event details clearly and professionally with internal stakeholders vendors and service providers before during and after events
- Anticipate potential challenges and proactively resolve issues to ensure a smooth inclusive and positive event experience for all attendees
- Administer sporting ticket events including distributing tickets tracking attendees and utilization maintaining accurate participation records and preparing ROI and participation reports
- Track event related expenses and documentation partnering with appropriate departments to support accurate budgeting invoicing and financial reconciliation
- Assist with post event follow up activities including documentation reporting and continuous improvement recommendations as appropriate
- Help create a positive welcoming and collegial environment by consistently demonstrating strong customer service best practices
- Work successfully in a team environment by solving problems collaboratively communicating in a positive manner and supporting the success of the local office the firm and various teams
- Demonstrate the ability to quickly learn adopt and master existing and emerging technologies relevant to the role
- Demonstrate professional written and verbal communication skills including strong proofreading and organizational abilities
- Edit proofread maintain and revise documents as needed including but not limited to Excel Word Adobe and PowerPoint
- Process save search and retrieve documents using document management software
- Scan save manipulate and distribute documents electronically including via email and shared systems
- Schedule conference rooms and coordinate meetings using Outlook Maptician and other technologies including complex multi location meetings that may require videoconferencing and web based participation
- Process expenses expense reimbursements check requests and invoices via firm accounting systems
- Understand local office emergency procedures respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team
- Provide backup support for other office administration coordinators in the local office including front desk and conference room coverage as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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